We're Hiring | Executive Assistant to Managing Director
?
Location:
Mumbai
We are looking for a
highly organized, tech-savvy, and proactive Executive Assistant
to support the
Managing Director
. This role goes beyond traditional administrative support and requires someone who can
bring structure, leverage digital tools (including AI), and contribute to strategic workflows
.
Role Overview
As an Executive Assistant to the Managing Director, you will act as a
key enabler to leadership
, ensuring seamless day-to-day operations while also supporting on
presentations, reviews, and strategic initiatives
. You will be expected to bring
efficiency, discretion, and strong execution skills
.
Key Responsibilities
1. Executive & Calendar Management
Manage the MD's
calendar, scheduling, and prioritization of meetings
.
Coordinate internal and external meetings, ensuring
agenda readiness and follow-ups
.
Handle
travel planning, itineraries, and logistics
.
2. Communication & Coordination
Act as a
point of coordination
between the MD and internal/external stakeholders.
Draft and manage
qualified communication, emails, and documents
.
Ensure smooth
office-level coordination and administrative support
.
3. Meetings & Reviews
Prepare and circulate
Minutes of Meeting (MoMs)
with clear action items.
Support in organizing and tracking
QBRs (Quarterly Business Reviews) and MBRs (Monthly Business Reviews)
.
Follow up on key deliverables and ensure
timely closure of action points
.
4. Presentation & Data Management
Build high-quality
presentation decks (PowerPoint/Canva)
for leadership meetings.




Work extensively on
Excel for data tracking, dashboards, and reports
.
Compile data and insights to support
decision-making and reviews
.
5. Tech & AI Enablement
Leverage
AI tools and digital platforms
to improve productivity, documentation, and reporting.
Bring in
new-age tools and automation ideas
to streamline workflows.
6. Strategic & Operational Support
Assist the MD on
strategic initiatives, special projects, and business priorities
.
Provide
structured inputs, research, and coordination support
on key tasks.
Maintain confidentiality and handle sensitive information with discretion.
What We're Looking For
4-6 years of experience
as an Executive Assistant or in a similar role supporting senior leadership.
Strong proficiency in
Microsoft Office (Excel, PowerPoint, Outlook)
.
Hands-on experience with
presentation tools like Canva
.
Familiarity with
AI tools (ChatGPT, Perplexity, Gemini, etc.)
will be a strong advantage.
Excellent
communication, coordination, and stakeholder management skills
.
Strong
organizational ability and attention to detail
.
Ability to
multitask, prioritize, and work in a fast-paced environment
.
What Makes You a Great Fit
You are
structured, proactive, and solution-oriented
.
You bring a
digital-first mindset
and enjoy using tools to improve efficiency.
You can balance
execution with strategic thinking
.
You are
reliable, discreet, and detail-focused.
Interested?
?
If this role aligns with your experience,
drop your CV at
with the subject line:
"Application - Executive Assistant to MD"

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🏢 Adfactors PR
📍 Geelong