Executive Assistant / Office Manager
Location:
Victoria- Hybrid ( 3 days in office) + Free Gym access
Reports To:
Head of Operations & Executive Director
Our client, a rapid-growing and dynamic organisation, is seeking an experienced
Executive Assistant / Office Manager
to provide high-level executive, administrative and operational support to its Executive Director, while also managing the day-to-day running of a busy Victorian office.
This is a varied and high-trust role suited to someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping both people and workplaces running smoothly.
The Role Reporting to the Head of Operations and working closely with the Executive Director, you'll act as a trusted right hand, managing executive administration, diary and travel coordination, meeting preparation and communications, while also overseeing office management and employee experience initiatives across the Corporate Services function.
Key Responsibilities - Executive Support
Provide proactive, high-level support to the Executive Director
Manage complex diary scheduling, calendar and meeting coordination
Coordinate domestic and international travel arrangements and itineraries
Prepare presentations, reports, correspondence and meeting materials
Manage meeting agendas, actions and follow-up documentation
Act as a key point of contact for internal and external stakeholders
Support the Executive Director with confidential and sensitive matters
Assist with business planning, leadership meetings and strategic initiatives
Office Management & Workplace Operations
Coordinate the day-to-day operation of the VIC office
Manage office supplies, consumables and workplace facilities




Implement workplace standards, policies and procedures consistently
Support employee engagement activities and office-based events
Liaise with suppliers, service providers and building management
Identify opportunities to improve administrative and workplace processes
Business & Administrative Support
Prepare business documentation, reports and presentations
Coordinate leadership meetings and business events
Maintain accurate records and administrative documentation
Business & Administrative Support
Support key projects, vendor set-up and contract administration
Assist with invoice processing, payment requests and expense administration
Employee Experience & Onboarding
Support onboarding and offboarding logistics for employees
Coordinate workspace, equipment and induction administration
Support employee engagement initiatives and internal communications
Systems Support
Provide first-line support for basic IT and systems queries
Liaise with external IT providers to resolve issues and maintain access records
About You
Demonstrated experience in executive assistance, office management, administration or business support
Experience supporting senior executives, business leaders or founders in a fast-paced environment
Strong capability in diary management, travel coordination, events and supplier management
Confident preparing reports, presentations and business correspondence
Excellent organisation, communication and stakeholder management skills
High attention to detail with the ability to manage competing priorities
Proficient across Microsoft 365 and business administration systems
Highly organised, proactive, adaptable, and known for discretion and professionalism
#J-*****-Ljbffr

📌 Executive Assistant/ Office Manager (Melbourne)
🏢 Miller Leith
📍 Melbourne