Our client is a privately owned Australian electrical construction and communications contractor, delivering large scale electrical communications and building technology solutions for major commercial construction projects. Headquartered in Moorabbin, they work closely with builders and developers across commercial, residential, healthcare and education sectors. Due to a strong period of growth, they are positioned to hire a Service Administrator to join their team on a full-time basis.
About the Role
We are seeking an organised and proactive
Service Administrator
to join our team based in
Moorabbin
. This role is ideal for someone who enjoys working in a fast-paced service environment and supporting both technicians and customers to ensure jobs run smoothly from start to finish.
You will play a key role in coordinating service jobs, managing documentation, liaising with suppliers, and supporting the day-to-day operations of the service department.
Key Responsibilities
Set up and manage service job files
Prepare quoted job documentation and templates for estimators
Schedule service jobs with customers and technicians
Order materials and coordinate deliveriesLiaise with suppliers regarding material procurement and timelines




Coordinate job requirements between technicians and customers
Manage weekly invoicing, including collating documentation and following up payments
Perform general administrative tasks including vehicle maintenance scheduling and tool audits
Assist with minor project tenders including drawing counts and quantity tabulation
Process electrician timesheets for manager review and approval
About You
Previous administration experience in a
service, construction, electrical, or trades environment
preferred
Strong organisational and time management skills
Excellent communication skills with the ability to liaise with technicians, suppliers and customers
High attention to detail and ability to manage multiple tasks
Proficient in Microsoft Office
Simpro experience highly regarded but not essential
What's in it for you
Competitive salary package
($85k-$95k + Super)
Reliable full-time role with a supportive team
Convenient
Moorabbin office location
Opportunity to work closely with technicians and project teams in a dynamic environment
Onsite free parking
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📌 Service Administrator (Melbourne)
🏢 NW Professional Services- Professional
📍 Melbourne