Vicwest Roofing is a growing roofing company servicing Ballarat, Geelong and surrounding areas.
We are looking for an organised, switched-on and reliable Office & Operations Coordinator to join our team and take responsibility for the day-to-day coordination of our office and roofing operations.
This is a fast-paced role where no two days are exactly the same.
You'll be the person helping keep our contractors, jobs, materials and customers organised and making sure the day-to-day operation runs smoothly.
What you'll be doing
Scheduling and coordinating roofing contractors and crews
Organising material deliveries to jobsites
Booking and coordinating jobs
Communicating with contractors, suppliers and customers
Managing the day-to-day office administration
Processing invoices and assisting with accounts
Following up outstanding paperwork and documentation
Answering phones and emails
Updating job schedules and internal systems
Helping coordinate the day-to-day workflow of the business
Supporting the directors with general administration and organisation
What we're looking for
We're looking for someone who is:
Highly organised and able to juggle multiple tasks
Confident speaking with contractors, suppliers and customers
Proactive — someone who sees what needs to be done and gets it done




Comfortable working in a fast-paced environment
Reliable and accountable
Confident using computers and office systems
Experienced in administration, scheduling, coordination or a similar role
Able to work independently and take ownership of their responsibilities
Experience in construction, roofing, building or a trade-related business would be highly regarded, but is not essential.
The most important thing is that you're organised, switched-on and able to keep things moving.
Vicwest Roofing is an established and growing business with a excellent team and plenty of variety in the role.
You'll have a genuine opportunity to become an important part of the business and have a direct impact on how smoothly our operations run.
This isn't a role where you'll be stuck doing the same thing every day — you'll be involved in the day-to-day running of a busy construction business.
The role
Position: Office & Operations Coordinator
Location: Ballarat
Employment: Full-time, permanent
Salary: $75,000–$110,000 + super, depending on experience
Start: Immediate
If you're an organised person who enjoys being busy, taking responsibility and getting things done, we'd love to hear from you.
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📌 Office & Operations Coordinator (Ballarat)
🏢 Vicwest Roofing
📍 Ballarat