Scheduling Coordinator – Are You the One Who Keeps Everything Moving?
Sunshine Coast | Full-Time | $75,000–$85,000 + Super
Love a busy schedule? Great with people? The person everyone relies on to make things happen? We want to hear from you!
Lightning HR is searching for an experienced Scheduling Coordinator to join a successful and growing Sunshine Coast business.
This is NOT a role where you'll sit around waiting for something to happen.
The phone rings. A job changes. A tradie needs moving. A customer needs an update. Materials need ordering. Another urgent job lands in the schedule.
And you're the person who pulls it all together.
If you love being busy, solving problems, talking to people and getting genuine satisfaction from seeing a packed schedule come together, this could be your perfect role.
What You'll Be Doing
You'll be right in the middle of the action, helping keep customers, jobs and trades moving every day.
Coordinating and managing a busy daily schedule
Booking and allocating jobs to trades and technicians
Juggling last-minute changes and rearranging schedules when required
Speaking with customers and keeping them updated
Managing incoming calls, emails and job enquiries
Preparing and following up quotes
Ordering materials and coordinating with suppliers
Tracking jobs from initial booking right through to completion
Assisting with invoicing and general administration




Making sure nothing gets forgotten, missed or left sitting
Working closely with the wider team to keep the day running smoothly
Who We're Looking For
We want someone who genuinely loves scheduling.
You'll ideally have previous experience in scheduling, service coordination, trades administration, construction, maintenance or another rapid-moving service environment.
You'll be someone who:
Can confidently manage a busy and constantly changing schedule
Has previous scheduling or service coordination experience
Has worked with scheduling/job management software
Is confident speaking with customers and tradespeople
Can handle multiple priorities without losing track of the details
Thinks ahead rather than waiting to be told what to do
Is comfortable picking up the phone and getting things sorted
Has strong computer and administration skills
Brings a positive attitude and enjoys being part of a team
Takes ownership and follows things through to completion
Xero experience would be highly regarded.
Sound Like You?
If you're reading this thinking, "Yep, this is exactly what I do," we want to hear from you.
We're particularly keen to speak with experienced schedulers and coordinators who know how to think quickly, stay organised, communicate well and keep jobs moving.
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📌 Scheduling Coordinator – Are You The One Who Keeps Everything Moving? (Melbourne)
🏢 Lightning HR
📍 Melbourne