Surefire Management Group Pty Ltd – Brunswick VIC
Key responsibilities
Provide daily administrative support to the Director / Owner, managing follow-ups, reminders, action items and outstanding tasks
Prepare draft emails, correspondence, notes and business documents
Assist with meeting preparation, meeting notes and post-meeting actions
Prepare, format and edit Word documents to a professional standard and convert rough notes into clear, well-presented documents
Create, update and maintain Excel registers and trackers, including action lists, task lists and project administration trackers
Draft professional emails and monitor and organise relevant email correspondence
Follow up clients, subcontractors, suppliers, laboratories and staff for outstanding information
Prepare draft invoices in Xero and assist with basic invoicing, payment tracking and accounts administration
Assist with day-to-day office organisation, maintain office supplies and filing systems
Assist the Director / Owner with reasonable personal administrative tasks including booking appointments,



organising reminders and coordinating personal paperwork
About you
Strong experience in administration, executive support, office management or business support
Strong Excel skills, including maintaining trackers, registers and simple spreadsheets
Strong email writing and communication skills
Experience using Xero for basic invoicing, payments or accounts administration
Ability to manage files, folders, naming conventions and document control
High attention to detail and strong follow-through and task ownership
Organised, structured, resilient and calm under pressure
Discreet, trustworthy, practical and solutions-focused
Reliable, accountable and consistent
About us
Surefire Management Group is a fast-moving, owner-led business. The Executive Assistant will play an key role in helping Surefire Management Group become more organised, structured and professionally administered.
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📌 Executive Assistant (Melbourne)
🏢 Surefire Management Group
📍 Melbourne