Office Administrator / Accounts Assistant
Melbourne Construct Solutions Pty Ltd – Tullamarine VIC
The Office Administrator will play a key role in supporting the day-to-day administration of the business. Working closely with the directors, management team & project staff, the successful candidate will help ensure our office systems, project documentation and financial administration are managed accurately and efficiently. This role would suit someone who enjoys working in a fast-paced construction environment and takes pride in being highly organised and detail-oriented.
Key Responsibilities
Manage incoming phone calls and emails
Maintain electronic filing systems and records
Prepare and issue company correspondence and documents
Assist with document control and project administration
Coordinate meetings and maintain office schedules
Support management with various administrative tasks
Track & maintain employee tickets & compliance documentation
Assist with coordinating the usage and implementation of NEO software across the business
Coordinate payroll functions within NEO software
Assist with review & approval of daily timesheets
Review and prepare payroll files on a weekly basis
Assist with monthly & quarterly reporting requirements for redundancy / LSL schemes
Process supplier invoices / import to accounting software
Assist with account payable functions
Assist with monthly reconciling of accounts
About you
Excellent written and verbal communication skills
High level of organisation and attention to detail
Ability to prioritise and manage multiple tasks
Ability to work independently
Professional and positive attitude
Previous administration experience (desirable)
Knowledge of the construction industry (desirable)
Previous MYOB accounting software experience (desirable)
About us
MCS Concrete is a Melbourne-based concreting contractor delivering commercial, retail, industrial and civil concrete works throughout Victoria. We pride ourselves on professionalism, quality workmanship, strong client relationships and efficient project delivery. As our business continues to grow, we are seeking an organised and proactive Office Administrator to support our operations, payroll, accounts & general administration functions.
Long-term opportunity with a growing Melbourne based family business
Supportive and collaborative team environment
Opportunity to develop new skills across administration & accounts
Exposure to contemporary business systems, Microsoft 365 and AI-driven workflows
Career growth opportunities as the business expands
Employment stability with a 15+ year business
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