ECS (Australia) Pty Ltd is seeking an experienced and highly organised Finance & Logistics Administration Coordinator to join our team in Keilor Park.
This is a key role supporting the financial and operational activities of our international logistics and warehousing business. Reporting to management, you will be responsible for accounts administration, customer invoicing, debt collection, warehouse billing, account reconciliations, and supporting finance-related processes across the business.
The successful candidate will have strong attention to detail, excellent organisational skills, and a solid understanding of the freight forwarding, logistics, or warehousing industry.
Key Responsibilities:
Prepare and issue warehouse storage, handling, and related service charges
Monitor debtor accounts and actively follow up outstanding payments
Reconcile customer and supplier accounts
Process accounts receivable transactions accurately and efficiently
Assist with accounts payable functions as required
Review and validate operational charges to ensure accurate customer billing
Maintain financial records and supporting documentation
Liaise with customers, suppliers, warehouses, and operational staff regarding account queries
Assist with month-end reporting and finance administration activities
Support continuous improvement initiatives and process compliance
Ensure data accuracy and integrity within CargoWise and related systems
Management of company expenses and credit cards
Office related duties as required
Skills & Experience:
Previous experience in Accounts Receivable, Accounts Administration,



Finance Administration, or a similar role
Experience within the international freight forwarding, logistics, transport, customs, or warehousing industries
Strong working knowledge of CargoWise
Experience with debtor management and collection of outstanding accounts
Strong attention to detail with a high level of accuracy
Excellent organisational and time management skills
Ability to manage multiple priorities and meet deadlines
Strong written and verbal communication skills
Intermediate to advanced Microsoft Excel skills
Process-driven approach with the ability to follow established procedures
Highly Regarded:
Warehousing billing experience
Understanding of freight forwarding cost structures, carrier charges and warehouse charging models
Exposure to inventory and distribution operations
Experience assisting with month-end financial processes
Understanding of international shipping and supply chain operations
Personal Attributes:
Reliable and accountable
Proactive and self-motivated
Customer-focused with a skilled approach
Analytical and detail-oriented
Capable of working both independently and as part of a team
Comfortable engaging with customers regarding outstanding accounts
Committed to maintaining accurate records and high-quality outcomes
Focused on continuous improvement and efficiency
What We Offer:
Stable, long-term career opportunity
Supportive and collaborative team environment
Exposure to a diverse international logistics and warehousing operation
Competitive salary based on experience
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📌 Accounts Coordinator (Melbourne)
🏢 EXPORT CONSOLIDATION SERVICES (AUSTRALIA
📍 Melbourne