Job Description
Executive Assistant
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6 month labour hire contract
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$***** - $***** per hour plus superannuation
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On-site is required
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Overview
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We are seeking expressions of interest from experienced Executive Assistants (APS5 / APS6 equivalent) for upcoming opportunity within a large, complex organisations operating in highly regulated environments, supporting senior executives and leadership team.
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As an Executive Assistant, you will provide high-level administrative, operational and coordination support. You will play a critical role in ensuring the smooth day-to-day operation of executive offices, managing competing priorities, coordinating stakeholder engagement, and supporting business outcomes through productive administration and organisation.
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Successful candidates will demonstrate exceptional communication skills, strong attention to detail, and the ability to work confidently in dynamic and fast-paced environments. This role requires discretion, professionalism, initiative, and the ability to build effective working relationships with a wide range of stakeholders.
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Skills and Experience
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Provide high-level executive support to senior leaders, managing complex priorities, commitments, and business activities.
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Act as a key liaison between executives and internal and external stakeholders, maintaining effective relationships and ensuring timely communication.
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Manage complex calendars, meetings, travel arrangements, and competing scheduling requirements, exercising sound judgement and discretion.
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Prepare and coordinate executive correspondence, briefings, reports, presentations, and other high-quality documentation.
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Coordinate executive meetings, committees, workshops, and events, including agenda preparation,



secretariat support, and action tracking.
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Drive efficient executive office operations by improving processes, monitoring deliverables, and ensuring the timely completion of key actions.
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Skills & Experience
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Demonstrated experience providing high-level executive support to senior executives or leadership teams within complex environments.
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Exceptional organisational skills with the ability to manage competing priorities, work autonomously, and deliver outcomes under pressure.
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Strong stakeholder management and relationship-building skills, with the ability to engage confidently across all levels of an organisation.
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Excellent written and verbal communication skills, including the preparation of executive-level correspondence, reports, briefings, and presentations.
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Proven ability to exercise sound judgement, maintain confidentiality, and proactively identify and resolve issues with minimal direction.
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Advanced proficiency in Microsoft 365 and experience using corporate systems to support executive operations, governance, and business activities.
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Desirable
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Experience supporting SES, Executive Leadership Team (ELT), General Manager, Director, or equivalent executive-level positions.
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Experience providing secretariat support to executive committees, boards, or governance forums.
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Relevant qualifications in Business Administration, Executive Support, Management, or a related field.
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Due to the nature of this role, this job is open to Australian Citizens only.
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Calleo is an equal opportunity employer, and we encourage applications from all people including Aboriginal and Torres Strait Islander peoples.
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📌 Executive Assistant (Canberra)
🏢 Calleo Australia
📍 Canberra