CSA Specialised Services, part of the Waste Services Group (WSG), is seeking a highly organised and detail-oriented
Sales Administrator
to support our growing Liquids Division. As one of Australia's leading integrated waste management and environmental services providers, our parent company WSG continues to expand nationally.
About the Role
Reporting to the
Sales Account Manager - Victoria
, the Sales Administrator plays a critical role in ensuring the accurate administration of operational and customer data across multiple systems and portals. Acting as a key link between Operations, Sales, Billing and Finance teams, you'll help ensure jobs are correctly recorded, invoiced, and reconciled while supporting the delivery of outstanding customer service.
Key Responsibilities
Accurately enter and maintain operational data across customer portals, including Link Site, Virtual Super and other client systems.
Ensure operator job information, timesheets and records align for monthly billing and claims processes.
Monitor and record inclement weather impacts and adjust job records accordingly.
Ensure purchase orders are attached and allocated correctly within job records.
Coordinate contract pricing updates and system set-up within Kynection in collaboration with the Sales team.
Conduct daily audits to ensure all jobs are completed and ready for invoicing.
Investigate and resolve finance-related queries referred through Operations.
Provide administrative support to the Sales and Operations teams.
Monitor and respond to emails professionally and within agreed timeframes.
Support emergency response and scheduling activities as required.
Contribute to a positive, safe and healthy workplace culture.
About You
To be successful in this role, you'll bring:
Experience




Previous experience in a Sales Administration, Operations Administration, Customer Service Administration or similar role.
Experience working within operational, logistics, waste management, environmental services, construction, transport or industrial environments will be highly regarded.
Experience working with multiple systems and customer portals.
Skills & Attributes
Exceptional attention to detail and data accuracy.
Strong organisational and time-management skills.
Ability to manage competing priorities and meet deadlines.
Excellent communication and relationship-building skills.
Strong problem-solving capability and a proactive approach.
Intermediate Microsoft Office skills, particularly Excel and Outlook.
Ability to work independently while contributing positively to a team environment.
Why Join CSA?
At CSA, we are passionate about delivering exceptional customer outcomes while creating a workplace where our people can thrive. You'll be joining a business experiencing strong national growth, backed by a culture that values safety and customer service.
We offer:
A stable, full-time position with a growing business.
Supportive and collaborative team environment.
Opportunity to develop your skills across operations, sales and finance functions.
Growth opportunities opportunities within a national organisation.
Waste Services Group is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace where all employees feel valued, respected and empowered to succeed.
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📌 Sales Administrator (Melbourne)
🏢 CSA Specialised Services
📍 Melbourne