Role: Executive Assistant
Location: Melbourne CBD
Rate: $52 per hour + super
Contract: Temporary, ASAP start to November 2026
Hours: Full-time hours

An exciting opportunity is available for an experienced Executive Assistant to join a well established professional membership organisation within the healthcare sector. This role would suit an organised and confident coordinator who enjoys working with senior stakeholders, providing high-level committee support and keeping multiple priorities moving.

Your day to day:

- Providing secretariat support to two committees, including meeting coordination, agendas, minute taking and action follow-up
- Responding to enquiries from members, trainees and other stakeholders regarding organisational processes and services
- Coordinating correspondence and maintaining accurate records, databases and documentation
- Liaising with internal teams, health professionals, hospitals and external organisations
- Supporting education programs, workshops, examinations and other professional activities
- Assisting with events, including venues, speakers, invitations,



catering and logistics
- Preparing and monitoring budgets for selected activities and events
- Supporting ongoing improvements to administrative processes and ways of working

About you:

- Previous experience in an Executive Officer, Secretariat, Committee Coordinator, Project Coordinator or similar role
- Solid committee support and minute-taking experience
- Excellent written and verbal communication skills
- Confidence working with senior and professional stakeholders
- Strong administration, organisation and attention to detail
- The ability to manage competing priorities and deadlines independently
- Experience with Microsoft Office, databases and SharePoint
- Previous project or program support experience
- Experience within healthcare, higher education, membership or a professional association would be highly regarded

If you are available to commence immediately and you are keen on the role, don't hesitate and apply now!

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