About the Company

Our client is a well regarded professional services firm with a strong reputation for client service and a positive, people focused culture. This is an chance to join a high performing business support function and build a long term career with a secure, growing organisation.

About the Role

Reporting to the Business Support Lead, you will take ownership of event and function coordination alongside the financial administration that keeps the team running smoothly. Core responsibilities include:
Coordinating catering, offsites, training workshops and team events, including venue sourcing and on the day logistics
Managing the team's shared mailbox, prioritising and allocating requests
Purchase order management, including requisitions, creation and budget tracking
Supplier invoice processing, reconciliation and query resolution
Expense management and reconciliation for the leadership team and their direct reports
End to end travel administration, including bookings, logistics and expense processing




Maintaining accurate records and current intranet or SharePoint content
Identifying opportunities to streamline processes and improve efficiency across the team

About You To be considered for this role, you will bring:
Proven experience coordinating events, offsites or functions, ideally alongside broader business support duties
Demonstrated experience with purchase order systems, invoice processing and expense reconciliation
Advanced proficiency in the MS Office suite, including Word, Excel, Outlook and SharePoint
Excellent organisational skills and the ability to manage competing priorities
Solid written and verbal communication skills
A proactive, solutions focused approach and high attention to detail
The discretion and integrity to handle confidential financial and stakeholder information appropriately, an essential requirement of this role

This role is offered on a temp to perm basis over 5 to 6 month period.

📌 Team Assistant Sydney (Australia)
🏢 Capstone Recruitment Group
📍 Australia