Job Description

Job Type: Permanent position | Full time position

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Job Description

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About Client : H & S Solutions Family Trust t/a H & S Solutions Pty Ltd H & S Solutions Pty Ltd is an Australian business operating as a subcontractor for Australia Post.

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We are looking for a Contract Administrator to support operational teams across Rosebud, Mornington, Dandenong, Horsham and Stawell, managing contracts, compliance, supplier relationships, documentation, invoices, renewals, risks and contractual matters.

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Duties and Responsibilities

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- Prepare, review, negotiate and administer service agreements, subcontractor contracts and supplier agreements.
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- Ensure all contracts comply with company policies, Australia Post subcontracting requirements, and relevant Australian legislation.
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- Monitor contract performance, key milestones, service levels, and contractual obligations.
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- Maintain accurate contract records, documentation, correspondence, and contract registers.
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- Coordinate contract renewals, extensions, amendments, and variations.
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- Liaise with management, Australia Post representatives, subcontractors, suppliers, and external stakeholders regarding contractual matters.
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- Review invoices, payment claims, and supporting documentation to ensure compliance with contractual terms.
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- Identify and manage contractual risks and recommend appropriate mitigation strategies.
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- Prepare reports on contract performance, expenditure, compliance, and operational outcomes for senior management.
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- Assist with procurement activities, tender documentation, and evaluation of supplier proposals.
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- Resolve contract-related enquiries, disputes,



and compliance issues in a timely manner.
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- Ensure confidentiality and secure management of commercial and contractual information.
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- Support operational teams across multiple service locations, including Rosebud, Mornington, Dandenong, Horsham, and Stawell.
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Essential Qualifications

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- Diploma or higher qualification in Business, Business Administration, Commerce, Management, Contract Management, Project Management, or a related field.
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Experience

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- Minimum 2 years of relevant full time experience in contract administration, procurement, commercial administration, project administration, or a similar role.
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- Experience in logistics, transport, postal services, or subcontractor management is highly desirable.
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Key Competencies

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- Strong knowledge of contract administration and commercial documentation.
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- Ability to review, interpret, and manage contracts and service agreements.
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- Excellent written and verbal communication skills.
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- Strong organisational, analytical, and problem-solving skills.
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- High attention to detail and ability to manage multiple priorities.
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- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
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- Ability to maintain accurate contract records and prepare reports.
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- Ability to liaise effectively with clients, subcontractors, suppliers, and internal stakeholders.
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- Understanding of Australian business practices, contract compliance, and relevant legislation.
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- Ability to work independently and as part of a team.
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- Current Australian driver's licence is desirable due to travel between operational locations.
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Salary: $84000-$90000/year +Super

📌 Contract Administrator (Victoria)
🏢 365 Talnet
📍 Victoria