Job Description

We are looking for an organised and reliable Accounts & Administration Coordinator to join our Melbourne team, providing day-to-day support to our Company Accountant and the wider business.

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This is a varied, hands-on role combining accounts support with general business administration. It would suit someone who enjoys working across different areas of a business, takes pride in accuracy and organisation, and is happy to get involved wherever support is needed.

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You do not need to be a qualified accountant. However, you should have previous experience in an accounts, bookkeeping or administration environment, be confident working with numbers and have strong attention to detail.

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The Role

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- Processing sales and purchase orders
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- Assisting with customer and supplier account queries, including resolving invoice discrepancies and outstanding accounts
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- Assisting with accounts payable and accounts receivable reconciliations
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- Processing supplier payments and staff reimbursements
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- Performing data entry and general accounts administration
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- Setting up new employees within company systems
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- Monitoring staff timesheets and preparing documentation to support payroll processing
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- Maintaining accurate inventory, supplier and customer account records
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- Assisting with month-end preparation and reporting
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- Supporting the warehouse team with delivery and freight-related paperwork
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- Maintaining financial and administrative records and documentation
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- Providing general administrative support across the wider business
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- Assisting with ad hoc projects and reporting as required
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About You

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- Previous experience in an accounts,



bookkeeping or administration role
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- Experience with accounts payable and/or accounts receivable
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- Strong numerical accuracy and attention to detail
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- Good Microsoft Excel and general computer skills
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- Experience using accounting or ERP software
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- Strong organisational and time-management skills
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- The ability to manage multiple priorities and meet deadlines
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- Good written and verbal communication skills
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- A practical, hands-on approach and willingness to assist across different areas of the business
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- The ability to work both independently and as part of a team
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- Experience within a wholesale, importing, distribution or consumer products business would be advantageous, but is not essential.
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About Us

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We are an established and growing Australian business supplying products across Australia, New Zealand and international markets.

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Our products are sold through some of Australia's largest retail and trade networks, and we work with a broad range of suppliers, customers and business partners.

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With our Melbourne operations continuing to grow, this is an opportunity to join a practical, rapid-moving business where you will have exposure to a wide range of accounting and administrative functions.

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What We Offer

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- Based at our Dandenong South office
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- Varied role with exposure to multiple areas of the business
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- Supportive team environment
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- Opportunity to develop your accounts and administration experience
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- Stable and growing Australian business
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Applicants must have unrestricted working rights in Australia.

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Stefani Australasia is an equal opportunity employer; we welcome applicants from all backgrounds.

📌 Accounts & Administration Coordinator (Victoria)
🏢 Stefani Australasia
📍 Victoria