Job Description

About The Role

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The Office Manager plays a critical role in providing high-level confidential executive support to members of the Australian Executive Committee (AEC), while leading the day-to-day management of Heidelberg Materials' Melbourne corporate office.

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Office Manager | Melbourne

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About The Role

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The Office Manager plays a critical role in providing high-level confidential executive support to members of the Australian Executive Committee (AEC), while leading the day-to-day management of Heidelberg Materials' Melbourne corporate office.

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Key Responsibilities

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Executive Support

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- Provide confidential, professional administrative support to Regional General Manager – Southern Region.
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- Manage complex calendars, appointments, meetings, and travel arrangements.
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- Coordinate AEC meeting schedules and prepare meeting packs, presentations, and supporting documentation.
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- Attend meetings, record accurate minutes, and track actions through to completion.
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- Develop executive-level presentations and reports using PowerPoint, Excel analytics, and business insights.
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- Manage website and customer enquiries, ensuring timely responses and escalation where required.
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- Support recruitment activities including advertising, interview coordination, onboarding, and training plans.
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Office & Facilities Management

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- Lead the day-to-day operations of the Melbourne corporate office.
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- Manage office suppliers, contractors, and service providers to ensure effective service delivery.
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- Coordinate office maintenance, workplace improvements, fit-outs, repairs, and facilities projects.
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- Organise company events, leadership meetings, and employee engagement activities.
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- Drive initiatives that enhance workplace experience, employee satisfaction, and customer service standards.
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Commercial & Business Management

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- Manage office operating budgets and track expenditure against approved budgets.
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- Coordinate vendor contracts and service agreements, ensuring compliance with commercial terms and company policies.
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- Provide commercial support to senior manager through reporting, analysis, and business administration activities.
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- Monitor office-related costs and identify opportunities for process improvement and operational efficiencies.
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- Manage corporate credit card reconciliations and expenses.
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- Assist with lease management, workplace compliance obligations, and vendor relationship management.
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- Transport fleet lease management.
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- Contract Management
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- Support business continuity, risk management, and workplace governance initiatives relevant to office operations.
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What You'll Bring

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- Demonstrated experience supporting senior executives within a fast-paced corporate environment.
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- Previous experience in an Executive Assistant, Office Manager, Commercial Coordinator, or similar role.
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- Strong commercial acumen with experience managing budgets, contracts, suppliers, or procurement processes.
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- Advanced Microsoft Office skills, particularly PowerPoint, Excel, Outlook, and Teams.
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- Solid analytical, research, and problem-solving abilities.
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- Excellent organisational skills with the ability to manage competing priorities and strict deadlines.
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- High attention to detail and commitment to quality outcomes.
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- Exceptional stakeholder engagement, communication,



and relationship-building skills.
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- Ability to exercise discretion and maintain confidentiality.
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- A proactive mindset with the ability to take ownership and drive continuous improvement initiatives.
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Why Join Heidelberg Materials?

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At Heidelberg Materials, we understand that your wellbeing and professional growth are important. We offer:

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- Salary Packaging Benefits – Potential savings on eligible work and personal expenses.
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- Learning & Development – Access to career development and career growth opportunities.
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- Paid Parental and Grandparent Leave – Supporting families through life's important moments.
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- Discounted Concrete & Quarry Products – Exclusive employee discounts.
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- Novated Leasing – Access to vehicle leasing benefits through our partner providers.
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- Health & Wellbeing Programs – Discounts on health insurance, gyms, and retail benefits.
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- Car Hire Discounts – Savings through preferred rental providers.
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- JB Hi-Fi Employee Discounts – Access to a range of discounted electronics and technology products.
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Heidelberg Materials is an equal opportunity employer. We encourage applications from Aboriginal and Torres Strait Islander peoples, people with disability, people from diverse cultural backgrounds, and members of the LGBTQIA+ community.

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About Heidelberg Materials

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With more than 4,000 employees across 300 sites, Heidelberg Materials has an extensive production and logistics network across Australia.

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We think global and act local. By combining global research and development capabilities with national collaboration, we deliver a comprehensive range of high-quality concrete, aggregates, asphalt, sand, road base, and sustainable construction materials supporting major infrastructure, commercial, and residential projects.

📌 Office Manager (Victoria)
🏢 Heidelberg Materials Australia
📍 Victoria