Job Description

Rae Recruitment are partnering with an established accounting & financial planning firm, located on St Kilda Road, who are looking for an experienced Administration Assistant to join their team.

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This role is full-time and would see you working very closely with 4 other highly experienced administrators.

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Known for their social and dynamic culture, this is a fantastic opportunity to join a firm that values collaboration and career development.

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About the Role

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As an Administrator, you'll provide essential support to both clients and internal teams, ensuring smooth day-to-day operations.

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Key Responsibilities:

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- Managing diaries and coordinating meetings to support a busy team
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- Setting up new client files and maintaining accurate client records
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- Maintaining and updating client databases and records
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- Assisting with company incorporations, trust establishments and business name registrations
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- Processing tax registrations including ABN, TFN, GST and PAYG
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- Handling ATO correspondence including Notices of Assessment and lodgements
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- Lodging Income Tax Returns and BAS
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- Preparing engagement and ethical letters
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- Collating financials and supporting documentation for accountants
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- Managing document workflows including coordinating secure client signatures
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- Supporting invoicing processes and assisting with WIP management
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Rae Recruitment are partnering with an established accounting & financial planning firm, located on St Kilda Road, who are looking for an experienced Administration Assistant to join their team.

n

This role is full-time and would see you working very closely with 4 other highly experienced administrators.

n

Known for their social and dynamic culture,



this is a fantastic opportunity to join a firm that values collaboration and professional development.

n

About the Role

n

As an Administrator, you'll provide essential support to both clients and internal teams, ensuring smooth day-to-day operations.

n

Key Responsibilities:

n

n
- Managing diaries and coordinating meetings to support a busy team
n
- Setting up recent client files and maintaining accurate client records
n
- Maintaining and updating client databases and records
n
- Assisting with company incorporations, trust establishments and business name registrations
n
- Processing tax registrations including ABN, TFN, GST and PAYG
n
- Handling ATO correspondence including Notices of Assessment and lodgements
n
- Lodging Income Tax Returns and BAS
n
- Preparing engagement and ethical letters
n
- Collating financials and supporting documentation for accountants
n
- Managing document workflows including coordinating secure client signatures
n
- Supporting invoicing processes and assisting with WIP management
n

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About You

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- Experience working in an accounting firm is essential for this role
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- An organised personality, able to juggle competing responsibilities
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- A team player who loves working in a social environment
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- Experience with Xero would be highly regarded, however, not essential for this role
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- Looking for a long-term role in administration
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Why You'll Love This Role

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- Join a social and supportive team culture
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- They're a firm that truly prioritise career progression for their administrators
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- A growing firm, who always have opportunity to get involved in various projects
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- Great location with easy access to public transport
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📌 Administration Assistant (Victoria)
🏢 Rae Recruitment
📍 Victoria