Job Description

This is a wide-ranging role responsible for coordinating the day-to-day movement of goods, including receiving, stock management, customer dispatch, supplier follow-up and shipment coordination, while also providing administrative support to the Sales, Purchasing and Accounts teams.

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Key responsibilities

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Receive and check incoming goods against purchase orders and supplier documentation

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Record goods received in Xero and maintain accurate Excel stock records

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Maintain an organised stock area and conduct regular stocktakes

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Identify stock replenishment requirements and raise purchase orders as required

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Report discrepancies, damaged or missing goods

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Prepare and coordinate customer orders for dispatch

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Verify delivery details and prepare invoices, packing slips and shipping documentation

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Pack goods, arrange courier bookings and prepare shipping labels

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Monitor deliveries and confirm receipt with Accounts

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Work with Purchasing to follow up supplier order confirmations and delivery dates

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About you

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Highly organised and detail-oriented

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Reliable, proactive and able to manage multiple priorities

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Confident communicating with customers, suppliers and internal teams

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Comfortable working with stock, orders, freight and shipping documentation

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Good with follow-up and ensuring tasks are completed

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Confident using Microsoft Excel and computer-based systems

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Previous experience with Xero, logistics, inventory, purchasing, dispatch or freight coordination will be highly regarded

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About the role

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This is a varied role responsible for coordinating the day-to-day movement of goods, including receiving, stock management, customer dispatch,



supplier follow-up and shipment coordination, while also providing administrative support to the Sales, Purchasing and Accounts teams.

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Key responsibilities

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- Receive and check incoming goods against purchase orders and supplier documentation
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- Record goods received in Xero and maintain accurate Excel stock records
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- Maintain an organised stock area and conduct regular stocktakes
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- Identify stock replenishment requirements and raise purchase orders as required
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- Report discrepancies, damaged or missing goods
n
- Prepare and coordinate customer orders for dispatch
n
- Verify delivery details and prepare invoices, packing slips and shipping documentation
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- Pack goods, arrange courier bookings and prepare shipping labels
n
- Monitor deliveries and confirm receipt with Accounts
n
- Work with Purchasing to follow up supplier order confirmations and delivery dates
n

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About you

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- Highly organised and detail-oriented
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- Reliable, proactive and able to manage multiple priorities
n
- Confident communicating with customers, suppliers and internal teams
n
- Comfortable working with stock, orders, freight and shipping documentation
n
- Good with follow-up and ensuring tasks are completed
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- Confident using Microsoft Excel and computer-based systems
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- Previous experience with Xero, logistics, inventory, purchasing, dispatch or freight coordination will be highly regarded
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What We Offer

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- Permanent full-time position with an established Australian business.
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- Varied role with exposure to Logistics, Sales, Purchasing and Accounts.
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- Supportive team environment.
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- Opportunity to develop your skills across different areas of the business.
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- Immediate start available.
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📌 Logistics & Administration Coordinator (Victoria)
🏢 Bestech Australia
📍 Victoria