Job Description

We're seeking a friendly, reliable and motivated PA / Administration Assistant to join our team. Based at reception, you'll be the first point of contact for everyone who calls or visits our office.

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This is a small-volume reception role, with a strong focus on supporting the smooth day-to-day running of the office and providing administrative support to our Construction team and Property Management Department.

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We're looking for someone who is organised, proactive and able to think on their feet - someone who notices what needs to be done, takes ownership and follows tasks through from start to finish.

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This is a varied, hands-on role, ideal for someone early in their career who is looking for their next step and enjoys learning, taking on new challenges and being part of a small team.

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Full training and support will be provided.

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About the role

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We're seeking a friendly, reliable and motivated PA / Administration Assistant to join our team. Based at reception, you'll be the first point of contact for everyone who calls or visits our office.

n

This is a small-volume reception role, with a strong focus on supporting the smooth day-to-day running of the office and providing administrative support to our Construction team and Property Management Department.

n

We're looking for someone who is organised, proactive and able to think on their feet - someone who notices what needs to be done, takes ownership and follows tasks through from start to finish.

n

This is a varied, hands-on role, ideal for someone early in their career who is looking for their next step and enjoys learning, taking on new challenges and being part of a small team.

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Full training and support will be provided.

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Key responsibilities

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- Provide a warm, professional welcome to all callers and visitors
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- Answer and direct incoming calls and take messages
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- Keep reception and shared office areas presentable and well maintained
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- Manage office and kitchen supplies
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- Provide PA and administrative support to the Construction team and Property Management Department
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- Assist with documents, correspondence, data entry, record keeping and general office administration
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- Assist with property and construction-related documentation, coordination and follow-up
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- Liaise with contractors, consultants, suppliers and other stakeholders as required
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- Assist with staff onboarding, internal events and functions
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- Proactively assist with other office tasks and duties as required
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About you

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- Previous administration experience is preferred
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- Qualified presentation and a friendly, welcoming manner
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- Proactive, resourceful and able to think on your feet
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- Highly organised, reliable and attentive to detail
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- Strong written and verbal communication skills
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- Confident using Microsoft Office, including Outlook, Word and Excel
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- Reliable and punctual, with the ability to handle confidential information with discretion
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- A positive, can-do attitude and willingness to work as part of a small team
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- Takes pride in their work and is comfortable taking ownership and seeing tasks through to completion
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- Eager to learn and willing to take on new challenges
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What's on offer

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- A varied, hands-on role with exposure to construction, property and business administration
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- Opportunity to develop your skills across different areas of the business
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- Training and support to help you succeed in the role
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- A friendly, collaborative and supportive team environment
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- Opportunity to build your career and take on new responsibilities over time
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- A role where your contribution is valued and you can make a real difference to the smooth running of the business
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📌 PA / Administration Support (Victoria)
🏢 seek.com.au
📍 Victoria