Job Description

Our client is a nationally recognised organisation with an extensive property portfolio spanning multiple sites across Australia. With a strong focus on operational excellence, safety, and service delivery, they are committed to maintaining high-quality facilities that support their people and business operations.

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An opportunity exists for a Facilities Coordinator to join the Property team on an initial four-week assignment, with potential for extension.

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The Role

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As Facilities Coordinator, you will play a key role in supporting the day-to-day management of facilities maintenance across a national site network. Working closely with the National Facilities Lead, you will coordinate maintenance requests, manage contractor relationships, and ensure works are completed efficiently and to a high standard.

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This role is ideally suited to a junior to mid-level facilities professional who enjoys working in a quick-paced environment, managing multiple priorities, and building strong stakeholder relationships.

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Duties

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- Coordinate maintenance and repair activities across multiple sites nationally.
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- Manage and monitor work orders through the facilities management system.
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- Support the National Facilities Lead with maintenance tenders and contractor engagement.
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- Coordinate corrective actions arising from facility audits and site inspections.
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- Manage essential maintenance works and risk mitigation activities.
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- Liaise with vendors, contractors,



and subcontractors to ensure works are completed on time and within budget.
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- Build strong relationships with site teams and service providers.
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- Support the implementation of preventative maintenance programmes.
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- Assist with monitoring maintenance expenditure and budget tracking.
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- Provide general administrative support to the Property and Facilities team.
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- Ensure facilities remain safe, compliant, and operational across the portfolio.
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Skills & Experience

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- Previous experience in a Facilities Coordinator, Facilities Administrator, Property Administrator, or similar role.
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- Experience using work order management or facilities management systems.
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- Understanding of facilities management practices, compliance requirements, and contractor management.
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- Strong organisational and time management skills.
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- Excellent communication and stakeholder engagement capabilities.
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- Ability to prioritise competing tasks across multiple sites.
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- Strong problem-solving and decision-making skills.
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- Ability to work both independently and collaboratively within a team.
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- Current driver's licence.
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Benefits

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- Immediate start.
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- Initial four-week contract with potential for extension.
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- Opportunity to work with a large national organisation.
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- Exposure to a diverse multi-site facilities portfolio.
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- Supportive and collaborative Property team.
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- Excellent opportunity to further develop your facilities management career.
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📌 Facilities Coordinator (Victoria)
🏢 Miller Leith
📍 Victoria