Job Description

We're looking for a full time creative, highly organised Events & Marketing Coordinator to take a hands‐on role in planning and delivering our busy calendar of community events while supporting engaging social media and digital content.

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From community events and expos to carer activities, you'll help coordinate events from initial planning and promotion through to delivery and follow-up.

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You'll manage the practical details that make an event successful, including event timelines, suppliers, registrations, promotional collateral, run sheets, on-the-day coordination and post-event activity. You'll also help promote the events you coordinate, creating engaging content and collateral to build awareness and encourage attendance.

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Alongside events, you'll capture and create engaging content that brings our communities and brands to life across social media and digital channels.

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Reporting to the Marketing & Communications Manager and working alongside a supportive wider team, you'll manage your day‐to‐day workload with autonomy, with guidance and support close at hand.

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What you'll be doing

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Events & Community Engagement

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Plan, coordinate and deliver community events and expos from concept through to completion.

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Develop event plans, timelines, checklists, run sheets and post-event actions.

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- Coordinate venues, suppliers, stallholders, entertainment, catering, sponsors, stakeholders and community partners.
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Manage event registrations, ticketing, RSVPs and attendee communications.

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Promote events across appropriate channels to build awareness and encourage registrations and attendance.

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Create event promotional collateral, including flyers, invitations, social media content, signage and other materials in line with brand guidelines.

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Create a warm, welcoming and inclusive experience for guests from arrival through to departure.

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Actively engage with attendees, helping people feel comfortable, included and connected throughout events.

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Be attentive to individual needs and proactively assist guests who may require additional support to participate.

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Support introductions and social connection between attendees, particularly at community and carer events.

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Monitor the guest experience throughout the event and respond quickly and respectfully to any concerns or issues.

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Coordinate event budgets,



purchasing requirements and expenditure within approved parameters.

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Organise signage, merchandise, promotional materials and event collateral.

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Manage practical event logistics including bump‐in, setup, event delivery and pack‐down.

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Provide confident on‐the‐day event coordination, responding to issues and keeping activities running to schedule.

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Capture event photography and video, with appropriate consent, for use across approved channels.

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Support fundraising initiatives and promotional activities.

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Review event outcomes, attendance and feedback to identify opportunities for improvement.

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Social Media & Content

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Create engaging reels, short‐form videos, photography and graphics across our brands.

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Capture authentic on‐site content at events, services and community activities.

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Develop social content to promote events before, during and after delivery.

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Support the scheduling of approved content across Facebook, Instagram and LinkedIn.

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Assist with website, EDM and digital content to support event and community campaigns.

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We are looking for someone who

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Has demonstrated experience coordinating events from planning through to on‐the‐day delivery.

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Can confidently manage multiple events, deadlines and competing priorities.

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Is comfortable coordinating venues, suppliers, stakeholders, logistics and event run sheets.

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Is comfortable creating promotional content and actively promoting the events they coordinate.

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Enjoys being hands‐on, from planning at their desk to setting up and coordinating an event on site.

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Remains calm, organised and solutions‐focused when plans change.

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Is naturally warm, approachable and confident engaging with people from a wide range of backgrounds.

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Has strong social media instincts and confidence producing engaging video and photography content.

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Writes clear, engaging copy for event promotion, social media and digital communications.

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Is confident using Canva, Adobe Express or similar creative tools.

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Experience with Meta Business Suite, Ads Manager, CRM platforms such as HubSpot will be viewed favourably.

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Understands the importance of privacy, consent and respectful storytelling, particularly when working with older people and community members.

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Is collaborative, organised and has excellent attention to detail.

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This role will suit you if

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You are at your best bringing an event together, coordinating the details, working with suppliers and stakeholders, promoting the event and making sure everything runs smoothly on the day.

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Just as importantly, you're a visible and welcoming presence for our guests, making sure people feel comfortable, included and connected.

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You're also comfortable picking up a camera or phone to capture moments in the community or at an event and turning those moments into engaging content.

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This is a growing and varied role, so you'll bring flexibility, enthusiasm and a positive, can‐do approach, with the confidence to adapt as priorities and opportunities evolve.

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Qualification & Demonstrated capability

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A qualification in Marketing, Communications, Events Management, Digital Marketing or a related discipline is desirable; however, demonstrated practical experience will be highly regarded.

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Candidates will be required to provide examples of recent work, demonstrating experience in:

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Planning, coordinating and delivering events from concept through to completion.

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Developing event promotions, campaigns and supporting collateral.

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Creating engaging social media content, including Reels/short‐form video, photography, graphics and written content.

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Location: onsite in Bayswater, Vic

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Commencement: Immediate start

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This role offers

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Genuine ownership of a diverse calendar of community events from planning through to delivery.

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A creative role where you can bring ideas to life through events, social media and digital content.

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The opportunity to work across several distinct brands and communities.

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Support from the Marketing & Communications Manager and wider team, with autonomy to manage your day‐to‐day work.

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Purposeful work that helps older people, families and the wider community stay informed, involved and connected.

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Not for Profit Organisation - Salary Packaging Available

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On‐site parking & Cafe

📌 Events & Marketing Coordinator (Victoria)
🏢 Accent Home Care
📍 Victoria