Job Description

PA, EA and Secretarial (Administration and Office Support)

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Full time

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How you match

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Skills and credentials from the job description

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Travel Coordination

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Reconciliations

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Team Assistant

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We are seeking an experienced Team Assistant to join a well-established and highly successful team within a leading financial services organisation.

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As a key member of the team, you will provide high-level support to Executive Directors and senior leadership, acting as a trusted partner while ensuring the smooth and effective operation of a busy, high-performing department.

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Key Responsibilities:

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- Manage complex diaries, meetings, travel arrangements, expenses, and AMEX reconciliations.
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- Prepare and format legal documents, reports, presentations, and correspondence.
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- Coordinate invoices, document management, and filing systems.
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- Support Real Estate legal workflows and ad hoc projects.
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- Build strong relationships with internal stakeholders, law firms, and external partners.
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- Coordinate team events, meetings, and stakeholder engagement activities.
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- Screen enquiries, manage requests, and handle confidential information with discretion.
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- Maintain accurate records, databases, and key documentation.
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- Ensure compliance with internal policies, procedures, and governance requirements.
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About You:

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- Previous experience as a Team Assistant, Legal Assistant, Team Coordinator, or in a similar support role.
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- Experience supporting teams within a corporate, legal, financial services, or professional services setting.
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- Strong organisational skills with exceptional attention to detail.
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- Ability to confidently manage multiple stakeholders and competing deadlines.
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- Advanced Microsoft Office skills and experience using document management systems.
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- Excellent communication and stakeholder management skills.
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- A proactive, professional, and solutions-focused approach.
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- Ability to handle confidential information with discretion and professionalism.
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📌 Team Assistant (Victoria)
🏢 Mars Recruitment
📍 Victoria