Job Description

The accounts and admin assistant will be responsible for the smooth running of the administrative aspects of the office including transactional accounting, office management tasks – building, equipment and services management, and general admin tasks. In addition, preparation of monthly and adhoc reports for all Senior Consultants and Account Directors on project specific financials, and assistance provided to Chief Finance and Resource Officer (CFRO) with management and performance reporting.

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Main Tasks include:

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Full function of AP and AR transactional processing including debt collection activities, participant incentives payments, etc.

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Period end Bank/GL reconciliations and journal entries – including prepayments, depreciation, debit card recs and credit/service accounts (Business Uber, Giftpay, Coles Corporate Cards, etc)

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Preparation of financial reports – Sales Reports preparation Project Tracking and Time recording

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Administrative and HR duties including payroll, scanning, filing, records management, leave tracking and recording, and other general support tasks for the SMT

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Under direction of the CFRO, arrange adhoc and ongoing repairs and maintenance of the building

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Perform reception function for the office, including sign-on process for visitors

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Taking stock and reordering of stationary, consumables and staff amenities

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Arrange facilities and catering as required

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Booking employee travel and accommodation

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Other ad hoc duties to support the broader team

📌 Accounts and Admin Aisstant (Victoria)
🏢 Wallis Social Research
📍 Victoria