Job Description

MAYDAY Recruitment is proud to be partnering with a highly respected membership-based organisation to recruit an experienced Executive Assistant to support the CEO on an immediate, short-term basis.

n

The Role

n

Working closely with the CEO, you will provide high-level executive and administrative support, ensuring the smooth coordination of the CEO's office and key stakeholder activities.

n

Key responsibilities will include:

n

n
- Providing high-level, confidential EA support to the CEO
n
- Complex diary and meeting management, including coordinating competing priorities
n
- Preparing meeting agendas, papers, briefings and correspondence
n
- Supporting Board and governance meetings, including minute taking and accurately recording decisions and actions
n
- Circulating meeting minutes and action points and following up outstanding actions
n
- Acting as a key point of contact for the CEO's office
n
- Supporting the preparation and coordination of reports and Board papers
n
- Assisting with events, conferences and key organisational meetings
n
- Managing confidential information with a high level of discretion and judgement
n

n

About You

n





We are looking for an experienced Executive Assistant who is confident supporting a senior executive and comfortable working within a governance-focused environment.

n

You will ideally bring:

n

n
- Demonstrated experience in a senior EA / Executive Assistant role supporting a CEO, Executive or senior leadership team
n
- Strong Board and governance support experience, including minute taking and action tracking
n
- Excellent written and verbal communication skills
n
- Exceptional attention to detail and organisational skills
n
- The ability to manage multiple priorities and deadlines in a fast-paced environment
n
- Robust judgement and discretion when handling confidential information
n
- Excellent Microsoft Office skills, particularly Outlook, Word, PowerPoint and Teams
n
- Board support experience is essential for this position, particularly demonstrated experience taking accurate minutes and ensuring actions are clearly documented, circulated and followed up.
n

n

The Opportunity

n

n
- 6-week temporary contract
n
- Immediate start
n
- Opportunity to work closely with a senior executive within a well-established membership organisation
n
- High-level, wide-ranging EA responsibilities
n
- Competitive hourly rate based on experience
n

📌 Executive Assistant to CEO (Victoria)
🏢 Mayday Recruitment
📍 Victoria