Job Description

Michael Muaremov and Associates - Narre Warren VIC

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The Executive Assistant is accountable for providing high-level, confidential support directly to the Director, enabling them to focus on client and business priorities by managing communications, scheduling, and key administrative functions across the practice.

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Key responsibilities

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- Acting as the key point of contact on behalf of the Director — screening, prioritising, responding to, and redirecting all forms of communication as required
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- Proactively managing the Director's mail, email and diary to ensure optimal use of their time, anticipating scheduling conflicts and priorities
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- Preparing agendas and minutes for weekly meetings, and tracking follow-up actions through to completion
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- Undertaking receptionist duties for the practice
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- Building and maintaining strong, skilled relationships with clients on behalf of the Director
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- Providing general administrative support and overseeing day-to-day office operations
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- Liaising with the Australian Taxation Office and other regulatory bodies on behalf of clients and the practice
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- Lodgement of Tax Returns and Activity Statements
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- Managing Australian Taxation Office Portal correspondence
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- Managing incoming and outgoing mail
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About you

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- Relevant qualifications in Business Administration or a related discipline, or equivalent experience in a similar Executive Assistant or senior administrative role
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- Proven experience providing high-level, confidential support to senior leadership in a complex working environment
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- Demonstrated experience and strong knowledge of Microsoft Office
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- Excellent written and verbal communication skills
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- Sound judgement, discretion, and keen attention to detail and commitment to accuracy
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- Ability to build rapport and engage confidently with a diverse range of clients
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- Strong personal initiative, adaptability, and ability to manage competing priorities under pressure
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About us

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We are a boutique Accounting firm based in Narre Warren with a diverse client base. We offer exceptional high-quality accounting and are proactive with our clients.

📌 Executive Assistant (Victoria)
🏢 Michael Muaremov and Associates
📍 Victoria