Job Description

A varied role across administration, safety, transport and compliance within an established business that forms part of a global industry leader.

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We are seeking an experienced and highly organised Administration & Compliance Coordinator to join our Carrum Downs operation.

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Operating within the industrial packaging, reconditioning and recycling sector, our business provides sustainable solutions for the collection, reuse, reconditioning and recycling of industrial packaging.

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As part of a global industry leader, we are committed to safety, quality, sustainability and responsible transport operations.

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This is a key site-based role combining workplace safety and Return to Work, transport and Chain of Responsibility (CoR), compliance, administration and accounts support.

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The Role

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Working closely with site management and our broader HR and SHEQ teams, you will:

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Support day-to-day workplace health and safety activities, inspections, incident reporting and corrective actions

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Coordinate Return to Work (RTW) administration, suitable duties documentation and injury management follow-up

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Maintain safety, training, licence, qualification and compliance registers

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Assist with site inductions, contractor compliance, audits and safety documentation

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Support transport and Chain of Responsibility (CoR) compliance across company trucks and contracted transport providers

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Maintain and regularly check driver licences, medicals, inductions, training and other required driver documentation

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Maintain vehicle registrations, insurances and relevant transport compliance records

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Coordinate contractor driver documentation and compliance requirements

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Collect and process driver and delivery paperwork and follow up missing documentation

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Monitor expiry dates and proactively follow up outstanding licences, registrations, training and compliance requirements

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Provide general office administration, reception and operational support

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Process purchase orders, invoicing, receipting and customer documentation

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Provide backup to the Admin Manager, including payroll, invoice payments, bookkeeping and financial administration

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Assist with employee time and attendance administration

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About You

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We're looking for a capable and proactive all-rounder who combines strong administration skills with practical experience in safety, compliance and operational environments.

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You will have:

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Experience supporting WHS/OHS and compliance within a manufacturing, factory, recycling, transport or similar operational environment

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A sound understanding of workplace safety requirements and Return to Work/injury management processes

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Experience maintaining driver, vehicle, contractor, safety and compliance documentation

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A relevant qualification in Accounting, Bookkeeping, Business or a related financial discipline

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Accounts/bookkeeping experience, including invoicing, accounts payable and receipting

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Payroll administration experience or the capability to provide payroll backup

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Strong administration, record-keeping and organisational skills

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Excellent attention to detail and a proactive approach to following up outstanding requirements

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Good Microsoft Office skills, particularly Excel

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The ability to work independently, take ownership and confidently manage competing priorities

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Why Join Us?

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Stable employment with an established business

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Be part of a global industry leader

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Ongoing learning, development and training opportunities

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Opportunity to broaden your skills across safety, compliance, transport and business administration

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Supportive and professional team environment

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Work within a growing industry focused on recycling, reuse and sustainability

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Diverse and interesting role with genuine responsibility

📌 Administration & Compliance Coordinator (Victoria)
🏢 seek.com.au
📍 Victoria