Galaxy Property Maintenance Solutions Pty Ltd – Knoxfield VIC

We are a growing Melbourne-based company specialising in property maintenance, construction, renovations, repairs and building services for residential and commercial clients. We are seeking a professional, organised, motivated and reliable Office Administrator to join our Knoxfield office full time.

Key responsibilities

Answer calls and emails professionally and provide excellent customer service

Schedule appointments, site inspections, trades and daily work activities

Prepare and send quotations, invoices, receipts and work orders; follow up enquiries and outstanding quotations

Process supplier invoices and customer payments; assist with bookkeeping and day-to-day accounts administration

Maintain financial records in Xero; assist with bank reconciliation, Accounts Payable and Accounts Receivable

Liaise with clients, suppliers, subcontractors and trades; maintain records, filing and company documentation

Provide administrative support to the Director and occasionally attend site/property inspections when required

About you

Fluent English and Persian (Farsi),



with excellent spoken and written English

Previous office administration experience; minimum 2 years preferred

Bookkeeping/accounts administration experience highly preferred; Xero experience highly regarded

Proficiency in Microsoft Word, Excel, Outlook and Google Workspace

Professional telephone manner, strong customer service, communication and organisational skills

Excellent attention to detail, time management, prioritisation and problem-solving skills

Self-motivated, proactive, reliable, trustworthy and able to work independently

Australian Citizen, Permanent Resident or holder of unrestricted Australian work rights

Current Australian Driver's Licence and own reliable vehicle are essential

Property maintenance, construction, renovation or building industry experience preferred

About us

We are a growing Melbourne-based company specialising in property maintenance, construction, renovations, repairs and building services for residential and commercial clients.

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📌 office administrator (Melbourne)
🏢 Galaxy Property Maintenance Solutions
📍 Melbourne