Job Description

Fast-Paced and Varied Executive Support Role

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High-Trust Position Working Directly with a Company Director

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Onsite 5 Days a Week

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United Petroleum is one of Australia's largest independent, Australian-owned petrol and convenience companies, with an extensive national network and a strong history of growth and success.

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An exciting opportunity exists for an accomplished and highly organised Executive Assistant to provide dedicated support to one of our Directors.

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This is a hands-on, diverse and fast-paced role suited to an experienced EA who thrives on taking ownership and has the ability to anticipate needs before they arise.

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Working closely with the Director, you will manage a broad range of executive, administrative and accounts-related responsibilities. Your ability to remain one step ahead, exercise sound judgement and handle sensitive matters with absolute discretion will be key to your success.

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Key Responsibilities

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- Managing diary appointments and email communications
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- Coordinating meetings and scheduling Board meetings
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- Organising domestic and interstate travel, accommodation, events and venues
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- Providing basic bookkeeping and accounts support, including collating invoices and expenses
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- Undertaking research projects and gathering, analysing and presenting information as required
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- Coordinating meetings, visitors and refreshments
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- Managing competing priorities and responding to matters as they arise
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- Providing general administrative and executive support to the Director
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- Undertaking a variety of ad hoc tasks to ensure the Director is effectively supported
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Given the nature of the position, the ability to operate with absolute discretion, professionalism and confidentiality is essential.

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About You

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To succeed in this role, you will be an experienced Executive Assistant who is confident, resourceful and exceptionally organised. You will bring:

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You will bring:

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- Proven experience supporting a Director, CEO or senior executive
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- Exceptional organisational and time-management skills
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- Strong analytical and problem-solving capabilities
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- Excellent written and verbal communication skills
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- A high level of proficiency in Microsoft Office
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- An understanding of the property industry would be advantageous, although not essential
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- The ability to prioritise, multitask and work autonomously
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- Exceptional attention to detail
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- A flexible, proactive and energetic approach
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If you are looking for a diverse, challenging and rewarding Executive Assistant role where no two days are the same and you can become a trusted and valued support to a senior Director, we would like to hear from you.

📌 Executive Assistant (Victoria)
🏢 United Petroleum
📍 Victoria