Job Description

Galaxy Property Maintenance Solutions Pty Ltd – Knoxfield VIC

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We are a growing Melbourne-based company specialising in property maintenance, construction, renovations, repairs and building services for residential and commercial clients. We are seeking a professional, organised, motivated and reliable Office Administrator to join our Knoxfield office full-time.

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Key responsibilities

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Answer calls and emails professionally and provide excellent customer service

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Schedule appointments, site inspections, trades and daily work activities

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Prepare and send quotations, invoices, receipts and work orders; follow up enquiries and outstanding quotations

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Process supplier invoices and customer payments; assist with bookkeeping and day-to-day accounts administration

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Maintain financial records in Xero; assist with bank reconciliation, Accounts Payable and Accounts Receivable

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Liaise with clients, suppliers, subcontractors and trades; maintain records, filing and company documentation

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Provide administrative support to the Director and occasionally attend site/property inspections when required

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About you

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Fluent English and Persian (Farsi), with excellent spoken and written English

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Previous office administration experience; minimum 2 years preferred

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Bookkeeping/accounts administration experience highly preferred; Xero experience highly regarded

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Proficiency in Microsoft Word, Excel, Outlook and Google Workspace

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Qualified telephone manner, strong customer service, communication and organisational skills

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Excellent attention to detail, time management, prioritisation and problem-solving skills

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Self-motivated, proactive, reliable, trustworthy and able to work independently

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Australian Citizen, Permanent Resident or holder of unrestricted Australian work rights

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Current Australian Driver's Licence and own reliable vehicle are essential

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Property maintenance, construction, renovation or building industry experience preferred

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About us

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We are a growing Melbourne-based company specialising in property maintenance, construction, renovations, repairs and building services for residential and commercial clients.

📌 office administrator (Victoria)
🏢 Galaxy Property Maintenance Solutions
📍 Victoria