Job Description

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- Entry-level professional services opportunity
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- Melbourne city studio location
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Who are we?

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NH Architecture is an Australian based group of architects and designers working in a team-oriented, open forum. We pride ourselves on our supportive and positive studio culture that prioritises true collaboration and creative involvement from the whole team.

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We are seeking a motivated and organised Administration Assistant to support the day-to-day operations of our Melbourne studio. This role is ideal for someone who enjoys variety, takes pride in creating welcoming and well-presented environments, and is keen to develop their administration and professional services skills within an architectural practice.

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As a key member of our Administration Team, you will help create an environment where people can do their best work by providing reliable operational support, attention to detail, and a positive service-focused approach.

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To give you a taste for the role, you will be responsible for:

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- Providing a qualified and friendly first point of contact for visitors and clients.
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- Managing reception, meeting room readiness, and office presentation.
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- Supporting office operations including mail, deliveries, couriers and supplies.
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- Assisting with general administration tasks such as document formatting, filing, scanning, and data entry.
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- Supporting onboarding activities and workstation setup for new team members.
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- Assisting with internal studio events, meetings, CPD sessions, and social activities.
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- Providing ad hoc support to design, interiors and project teams.
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- Maintaining high standards across shared studio spaces and facilities.
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- Supporting workplace safety and IMS procedures.
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What you will bring:

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- A friendly, professional and service-oriented approach.
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- Strong organisational skills and attention to detail.
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- Excellent communication skills, both written and verbal.
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- A proactive attitude and willingness to assist wherever needed.
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- The ability to manage competing priorities and routine administrative tasks.
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- Previous experience in administration, reception, office support or customer service desirable.
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- Proficiency in Microsoft 365 applications including Outlook, Word, Excel and Teams.
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- Experience with professional services, design or architectural environments will be highly regarded.
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- Familiarity with workflow tools such as Monday.com is advantageous, or a willingness to learn.
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Why work for NH Architecture?

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Based on Queen Street close to Bourke Street Mall, we pride ourselves on our excellent studio culture, with weekly morning teas and a diverse range of social events.

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We offer flexible working arrangements including set WFH days, ongoing professional development, excellent parental leave, life and disability insurance cover, and access to our free and confidential EAP service.

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This is a fantastic opportunity to join a collaborative architectural practice and build valuable professional experience while contributing to a positive and creative studio environment.

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Full working rights in Australia are mandatory.

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We will only be accepting CVs from candidates directly, no agencies please.

📌 Administration Assistant (Victoria)
🏢 NH Architecture
📍 Victoria