Job Description

We are seeking an experienced Office Manager to establish and operate our office management systems as we transition from a project-based startup to an industrialised housing product company. This role integrates China supply chain logistics coordination, legal compliance oversight (China regulations), and office administration management. You will report directly to the Director and play a key role in ensuring our manufacturing and on-site delivery systems are supported by a robust, compliant and effective administrative framework.

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Key responsibilities

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Coordinate end-to-end logistics of materials imported from China to Australia, including supplier communication, freight forwarding, customs clearance and warehousing

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Manage logistics providers, freight forwarders and customs brokers in China to ensure cost-effective and timely delivery

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Monitor shipment timelines, costs and cargo integrity, and report regularly to Australian management

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Apply legal knowledge to supervise compliance with Chinese export regulations, including export permits, inspection and quarantine requirements

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Review supplier contracts and other legal documents from a Chinese regulatory perspective

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Assist the company in responding to enquiries from Chinese regulatory authorities

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Contribute to the planning,



review and establishment of office administrative systems, priorities and service standards

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Develop and manage the office budget, monitor operating costs and align expenditure with the company's cost model

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Manage office equipment, space and fixed assets to support multiple concurrent projects

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Allocate human resources, workspace and equipment efficiently across the administrative team

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About you

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Experienced in office management

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Knowledge of China supply chain logistics and Chinese export regulations

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Legal knowledge to supervise compliance with Chinese export regulations

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Ability to assign work to administrative staff, monitor performance and organise training to ensure compliance with standard operating procedures (SOPs)

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Understanding of occupational health and safety (WHS) regulations and relevant Australian government legislation

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Ability to liaise with external professionals and internal project teams to coordinate business activities and resolve administrative problems

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Ability to collect and analyse office operations data and report findings to management

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Experience in establishing and maintaining office documentation systems for classification, filing and retrieval

📌 Office Manager (Victoria)
🏢 Print365
📍 Victoria