We are seeking a skilled Administrative Officer to join our energetic team at The Shire Psychology. This is a casual role, providing administrative support to our psychologists. Your exceptional organisational skills and attention to detail will be key to ensuring the smooth running of our practice.

This is a casual position, and the successful applicant may work approximately 1-2 days per week. Flexibility in increasing shifts to suit staff availability is ideal. The successful applicant would also be required to travel between our Keilor and Sunbury clinics.

What you'll be doing

Reception duties, such as faxing, scanning and answering phone calls

Meeting and greeting clients as they enter our clinic

Managing enquiries and bookings that come through our phones and emails

Managing and processing Medicare invoices, third-party invoices and private billings

Liaising with clients, schools and medical professionalsin a qualified and friendly manner

Ensure the office environment is well‑organised and presentable

Abiding by relevant ethical standards to ensure client privacy and confidentiality

Providing ad‑hoc administrative support for all clinicians

What we're looking for





Proven experience in an administrative or office support role (psychology clinics desirable)

Previous experience in using Halaxy (highly desirable, however not required as training will be provided)

Strong organisational and time management skills

Excellent communication and interpersonal abilities

Proficiency in using standard office software (e.g. Microsoft Office)

Ability to work well independently and as part of a team

Keen attention to detail and a commitment to providing high‑quality work

What we offer

At The Shire Psychology, we are committed to fostering a supportive and inclusive work environment. We offer flexibility with working hours, onsite parking, proximity to amenities and a friendly team.

About us

The Shire Psychology is a private practice offering psychological services to local communities. Our team of experienced psychologists work collaboratively to deliver personalised, evidence‑based care to our clients across the lifespan. We pride ourselves on our commitment to excellence and our focus on creating a positive impact.

Only shortlisted candidates will be contacted.

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📌 Administrative Officer (Melbourne)
🏢 The Shire Psychology
📍 Melbourne