Job Description

Purpose of the Role n
nWe are seeking a reliable and detail-oriented Administrative Assistant to provide remote administrative support to our Australian operations. This role is ideal for a proactive professional who can manage day-to-day administrative tasks, support internal teams, and ensure smooth business operations while working remotely. n
Key Responsibilities n
Administrative Support n
n

n
- n

Manage calendars, schedule meetings, and coordinate appointments

n
- n

Prepare, format, and manage documents, reports, and presentations

n
- n

Handle email correspondence and follow-ups on behalf of the team

n
- n

Maintain accurate records, databases, and filing systems

n

Operational & Coordination Tasks n
n

n
- n

Assist with invoice tracking, expense reports, and basic data entry

n
- n

Coordinate with internal teams, vendors, and external stakeholders

n
- n

Support onboarding documentation and employee records (if required)

n
- n

Track tasks, deadlines, and action items

n

Customer & Stakeholder Support n
n

n
- n





Respond to customer or internal queries via email or CRM tools

n
- n

Provide basic customer support and route requests appropriately

n
- n

Maintain professionalism and confidentiality at all times

n

n
nRequirements Required Skills & Experience n
n

n
- n

2+ years' experience in an administrative or office support role

n
- n

Strong written and verbal English communication skills

n
- n

High attention to detail and strong organisational skills

n
- n

Ability to work independently in a remote workplace

n
- n

Proficiency in MS Office / Google Workspace (Word, Excel, Outlook, Docs, Sheets)

n
- n

Comfortable using collaboration tools (Zoom, Teams, Slack)

n

n

Preferred / Nice-to-Have n
n

n
- n

Experience supporting overseas clients (Australia, UK, US)

n
- n

Exposure to CRM systems (Zoho, Salesforce, HubSpot, etc.)

n
- n

Basic understanding of invoicing, timesheets, or payroll support

n
- n

Experience in recruitment coordination or HR admin

n

n

📌 Administrative Assistant (Remote) (Victoria)
🏢 Minutes to Seconds Pty
📍 Victoria