Medical Administration Officer – Organised Superstar

Western Specialist Centre – Saint Albans VIC

This is a busy and rapid-paced administration position requiring excellent organisation, attention to detail and the ability to manage multiple priorities throughout the day. As part of our front-line administration team, you will support our specialist doctors, allied health professionals, patients and families.

Key responsibilities

Welcoming patients and families in a friendly and professional manner

Managing appointments and complex clinical diaries

Answering incoming calls and making outgoing calls

Responding to email enquiries

Accurately maintaining patient records

Processing billing, payments and Medicare rebates

Providing administrative support to specialist doctors and allied health clinicians

Delivering excellent customer service within a caring healthcare environment

Assisting the team with daily clinic operations

About you

Highly organised, dependable and punctual

Friendly, professional and well-presented

A confident and effective communicator





Able to multitask and prioritise in a busy environment

Comfortable using computers and learning new systems

Accurate and attentive when completing documentation

A positive and supportive team member

Calm and professional under pressure

Willing to learn, take initiative and accept feedback

About us

Western Specialist Centre is a well-established multidisciplinary medical practice providing specialist healthcare services to women, children and families across Melbourne's west and north. Our team includes gynaecologists, paediatricians, allied health professionals and other medical specialists, who work together to provide high-quality, compassionate and patient-focused care.

A growing and respected healthcare workplace

A welcoming and supportive team culture

Opportunities to develop valuable medical administration skills

Local work across Melbourne's west and north

A meaningful role supporting patients, families and quality healthcare

#J-18808-Ljbffr

📌 Medical Administration Officer – Organised Superstar (Geelong)
🏢 Western Specialist Centre
📍 Geelong