Administration Assistant – Full Time

Location: Mermaid Beach, Gold Coast

About Us

Your Wealth Accounting is a well-established and trusted accounting and advisory firm, providing financial and advisory services to clients across Australia.

We are looking for a motivated Administration Assistant to join our friendly and supportive team. This is an exciting opportunity to develop your career in a professional environment while gaining exposure to the finance and accounting industry.

You will work closely with a Senior Partner, our accounting team, and our Melbourne office, supporting both client services and internal administration.

Key Responsibilities

Client Services & Communication

- Professionally answer incoming calls and emails

- Manage multiple shared inboxes

- Assist with onboarding new clients and input information into systems (ATO Portal, Xero, NowInfinity)

- Communicate with clients and financial planners regarding deadlines and documentation

- Follow up on outstanding client documents

- Maintain accurate client records

Administration & Office Support

- Data entry, scanning, filing, and managing incoming mail

- Draft and send engagement letters, ASIC documents, and general correspondence

- Maintain workflow spreadsheets and track progress on tasks

- Assist with lodgement tracking (tax returns, BAS, IAS, ASIC)

- Manage compliance authorisations, agent appointments, and access to key systems, including tax and banking platforms

- Maintain records in line with firm procedures

- Collaborate with Corporate team members to complete corporate requests

ATO & Compliance Support





- Liaise with the ATO on behalf of clients and accountants

- Set up ATO payment plans and apply for lodgement extensions

- Monitor ATO notices and deadlines

- Manage linking and unlinking of entities in the ATO portal

Accounting Support

- Upload tax documents to client portals

- Update Xero Practice Manager jobs, tasks, and due dates

- Run basic weekly reports and send to Partner

- Draft invoices and assist with payment setups

- Follow up on outstanding debtors

- Assist with tax return and BAS preparation checklists

- Coordinate with the offshore team to ensure a smooth workflow

What We’re Looking For

- Robust attention to detail and accuracy

- Excellent written and verbal communication skills

- Strong organisational skills and ability to manage competing deadlines

- Customer service mindset with professionalism in all communications

- Basic computer skills (Outlook, Word, Excel or Google Sheets)

- Positive attitude and willingness to learn

- Previous experience in an accounting practice is an advantage

- Ability to work collaboratively within a team

Why Join Us?

Be part of a team where your growth matters!

Our office is just a short walk from the beautiful Mermaid Beach, offering a role packed with hands-on training and real exposure to the financial and accounting industry. You’ll work alongside a friendly, supportive team across Melbourne, Queensland, and offshore, and enjoy the fun and connection of our annual company retreat.

Join us and start building your career in a workplace that truly values collaboration and learning.

📌 Administrative Assistant (Gold Coast)
🏢 Recognized
📍 Gold Coast