Complete Staff Solutions - Program Secretariat, Canberra ACT

Start Date: Immediate, with ability to consider some notice period

Length: 12-month assignment, with option to extend for a further 12 months

Hours/Days: 40hrs per week, between the core hours of 7am and 7pm

Casual Pay Rate: APS6 $60 - $68 per hour + super, negotiable based on skills and experience - if you are seeking a higher rate of pay, please disclose in initial stages of interview

Location: Canberra, ACT - Hybrid work model available

Role will be responsible for, but not limited to:

- Organising and supporting document preparation for governance meetings including quality assuring all papers, collating meeting packs and maintaining appropriate record keeping.

- Developing and distributing meeting agendas and maintaining the Forward Work Plan.

- Recording official minutes, decisions and action items and distributing to Members for endorsement.

- Organising and supporting meeting logistics including arranging meeting dates, liaising with Board Members, setting up facilities etc.

- Contributing to Program reporting, document drafting and providing administrative support services as required.

- Supporting the development of a work schedule that includes objectives, work streams, timeframes, budget, and responsibilities.

- Identifying and escalating Program risks where identified.

- Reporting regularly to the Program Manager regarding activities completed and upcoming activities.

- Developing and maintaining a calendar of events.





- Building and maintaining effective relationships within the group and with other stakeholders.

- Supporting capability uplift for recent Program staff by developing and providing relevant Program materials.

- Working with the Program Manager to develop terms of reference and operating procedures.

- Providing basic advice on governance issues regarding the program management methodology.

- Developing and maintaining conflict of interest registers.

Mandatory Experience

- Excellent teamwork skills, with the ability to work with colleagues to achieve outcomes.

- Excellent written and verbal communication skills, and the ability to effectively communicate, collaborate and negotiate with a range of stakeholders and audiences.

- Detail-orientated and results-driven with a proactive work ethic.

- Ability to prepare documents and reports, and present clearly and concisely.

- Experience effectively managing competing priorities and strategic directions, with an ability to remain calm under pressure and respond flexibly to change and uncertainty.

- Proficient in the Microsoft Office suite.

- Familiarity with project management tools.

Desirable Criteria

- Relevant tertiary qualifications in a related field.

- Minimum of 3 years in program administration or project coordination, preferably within a governmental context.

To hear about the program, our client, and more about the role, contact our team today on (02) 6669 1***, or via email at *******@completestaff.com.au

📌 Program Secretariat (Canberra)
🏢 Complete Staff Solutions
📍 Canberra