Administration Officer – Hobartville Long Day Preschool

Hobartville Long Day Preschool is seeking an organised, proactive and professional Administration Officer to support the day-to-day operations of our not-for-profit Preschool. This role is ideal for someone who has strong financial administration skills and is passionate about supporting children, families and educators within their community.

About the Role

Reporting directly to the Director, the Administration Officer plays a key role in ensuring the smooth operation of the preschool's administrative, financial and enrolment systems.

This position requires a highly organised individual who can work both independently and collaboratively while maintaining excellent customer service and attention to detail. The ideal candidate will demonstrate advanced computer skills, including proficiency in Microsoft Excel and Word, with strong critical thinking, problem-solving and analytical abilities.

This position is part-time, offering flexibility in your working hours.

Key Responsibilities

Finance & Payroll

- Managing accounts payable and accounts receivable

- Payroll processing and payroll compliance

- Bank and account reconciliations

- Maintaining accurate financial records using Xero

- Month-end financial reporting

- General administrative duties related to finance

- Supporting families with billing and CCS enquiries.

Administration

- Supporting enrolments, waitlists and family records

- Responding to family enquiries via phone and email

- Ordering office supplies and conducting stock audits





- Supporting business continuity planning and documentation

About You

Essential Requirements

- Minimum 2 years' experience in an administrative role

- Minimum 2 years' experience in accounts payable and receivable

- Proficiency in Microsoft Office, particularly Excel

- Previous payroll processing experience

- Strong reconciliation experience

- Solid communication and customer service skills

- Excellent attention to detail and high level of accuracy

- Ability to maintain strict confidentiality

Hobartville Long Day Preschool is committed to child safety, and as such, all successful applicants:

Must hold a current Working with Children Check or be willing to obtain one and must also complete Mandatory Child Safety training as part of the induction process.

Desirable

- Certificate IV in Business Administration, Business Studies or a related field preferred but not required

- Experience using Xero

- Experience using Xplor

- Understanding of mandatory reporting requirements in early childhood education

- Previous experience within an early childhood education and care service

- Understanding of Fair Work Awards and payroll compliance

Why Join Us?

- A supportive and welcoming team environment

- Flexible working arrangements

- Opportunity to work in a well-established, community-based early childhood service

- Opportunity to contribute to continuous improvement and innovation

- Diverse role with a mix of finance, administration and customer service responsibilities

How to Apply

To apply, please submit:

- A current resume

- A cover letter addressing the essential criteria

📌 Administration Officer (Richmond)
🏢 Hobartville Long Day Preschool
📍 Richmond