Heartpics Administrative Assistant

About Heartpics

Heartpics is a cardiac imaging company which provides Echocardiograms, Stress Echocardiograms, Holters and Cardiac Event Monitors. Heartpics aims to make cardiac testing more affordable and accessible while maintaining the highest quality. Heartpics currently visits 19 medical clinics across South Australia.

At Heartpics we are very excited to be thriving and continuing to expand. Our team is currently made up of 5 sonographers and 2 support staff, and we work alongside some of Adelaide’s leading Cardiologists.

With this in mind, we are now looking to appoint another Administrative Assistant to join our amazing family-friendly team. This a permanent full-time position, working Monday to Friday and comprising of a couple of days working at our Warradale and Woodville offices and a couple of days working from home. Part time applicants will also be considered.

Duties and responsibilities

- General administrative and running of day-to-day office duties

- Managing incoming and outgoing calls

- Managing clinic/ patient bookings, preparing patient files, booking and following up referrals

- Processing Medicare Claims through HPOS

- Managing incoming and outgoing written correspondence with patients, doctors and medical practices,



including distribution of patient reports

- Managing and processing of administrative emails

- Preparing for upcoming clinics, including ensuring all patient info and referrals on file and reminder messages sent

- Liaising and collaborating with other Heartpics staff and sonographers on daily basis

- Sending patient invoices

Selection requirements

- High priority in patient care and customer service delivery standards

- Capable of working independently and in a team environment

- Excellent time management and organisational skills

- Impeccable communication skills

- Strong software/IT skills

- Be thorough and pay close attention to detail

- A professional, positive and confident demeanour

- Experience using Cliniko scheduling software, Piccolo Health or HealthLink will be highly regarded but training will be provided to the right candidate

- Experience processing Medicare Claims through HPOS will be highly regarded but training will be provided to the right candidate

Should this sound like you and you are keen to join our amazing team, please click Apply or send your CV to ****@heartpics.com.au by 4pm Friday 31 July 2026.

📌 Administrative Assistant (Adelaide)
🏢 Heartpics
📍 Adelaide