JobScout is recruiting on behalf of Optimus Facility Services, a Perth-based commercial cleaning and facility services business with over 10 years in the market and a growing portfolio of office, medical, childcare, hospitality, warehouse and residential clients.

As the business wins more multi-site service contracts, we are looking for a Contract Administrator to take ownership of those agreements — from the tender that wins the work through to renewal.

What you'll be doing

•Drafting, reviewing and negotiating client service agreements, scopes of work, service schedules and pricing.

•Preparing and lodging tenders and quotations for commercial and strata clients, to deadline.

•Negotiating and administering subcontractor, specialist trade and supplier agreements.

•Maintaining the contract register — values, frequencies, expiry and renewal dates, rate reviews and notice periods.

•Keeping compliance records current on insurances, subcontractor credentials, police clearances and WWCC, inductions, SWMS and contractor portals.

•Pricing and documenting variations, and assessing claims and invoices against contracted rates and completed works.

•Resolving contract and billing queries with clients, facility managers and subcontractors.

•Reporting to management on contract performance,



margin against tendered rates and renewal exposure.

What you'll bring

•A Diploma or higher in relevant or at least three years' relevant experience in place of the qualification.

•Three years' experience in contract administration, commercial administration or procurement (two years with a relevant degree).

•Proven ability to draft, interpret and negotiate commercial agreements and variations.

•Experience preparing tenders or quotations and managing a portfolio of live contracts.

•Strong commercial numeracy — comfortable with rate schedules, labour-hour models and margin calculations.

•Excellent written English, sharp attention to detail and solid Excel skills.

•Full working rights in Australia.

What's on offer

•$75,000 – $85,000 per annum plus superannuation, based on experience.

•A permanent full time role, 38 hours per week, Monday to Friday.

How to apply

Apply through site with your CV and a short cover letter outlining your contract administration experience. Applications are managed by Job Scout on behalf of Optimus Facility Services. Only shortlisted candidates will be contacted.

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