About Us
The company is a leading design-and-build construction company based in Victoria with an established reputable track record. We deliver innovative, cost-effective building solutions that guarantee every project is completed on time, within budget and to premium quality standards. Long-term client partnerships are built on our consistent ability to reliably deliver construction works across the full project lifecycle.

Our in-house end-to-end construction services cover site surveys, soil investigation, piling, underpinning, concrete pumping, steel frame erection, roofing, brickwork, plastering & rendering, as well as painting and interior decorating. To support our project pipeline, we are now seeking a full-time permanent Project Administrator to join our team.

Key Responsibilities

- Manage full-cycle project documents(schedules, WBS, cost/risk records, permits, reports etc.) from initiation through to handover and completion, monitor milestones and alert managers to delays.
- Handle end-to-end procurement, supplier/subcontractor contracts, invoice reconciliation, progress claims and cost coordination with finance.
- Serve as the key liaison for all internal and external stakeholders, arrange project meetings,



record minutes and follow up action items for multi-project coordination.
- Prepare compliance & statutory paperwork, regular project performance reports, and optimize administrative workflows.
- Use Microsoft Office and project management tools to maintain digital & physical files, and support office and site teams administratively.

Essential Requirements

- Minimum 3 years proven experience working as a Project Administrator, Project Coordinator or construction administration support, candidates with direct building/construction industry background are highly preferred.
- Diploma or higher qualification in Business Administration, Project Management, Engineering or a related field.
- Advanced proficiency across all Microsoft Office applications, experience with construction scheduling software is advantageous.
- Exceptional organisational and time management capability, with proven experience managing multiple parallel projects with conflicting priorities.
- Robust written and verbal communication skills to communicate clearly with clients, trade partners and internal teams

Please send your resume to us if you are interested in this position!

📌 Project Administrator (Wollert)
🏢 Private
📍 Wollert