Do you enjoy creating order, ensuring information is accurate, and helping teams operate efficiently? We are looking for a proactive Administration Assistant to join our Homelessness Services team and play a vital role in supporting services that make a positive difference in our community.

About the Role

- Permanent Part-time, 30.4 hours per week (flexibility with work days and hours)

- Highgate location

Reporting to the Manager Homelessness Services, the Administration Assistant provides professional and confidential administrative support to ensure the smooth and efficient operation of homelessness programs within Specialist Community Services. The role also provides administrative support to the coordinators of each Homelessness service.

This is more than an administration role, you will play a vital part in supporting services that help people experiencing homelessness and housing insecurity. Your organisational skills, attention to detail and ability to keep systems running smoothly will directly contribute to the effective delivery of services to some of the most vulnerable members of our community.

Key Responsibilities

- Maintaining files and documentation in accordance with established procedures

- Assisting with document formatting, filing and version updates in accordance with established Document Control processes.

- Maintaining and updating Service Registers and Plans through timely and accurate data entry.

- Maintaining spreadsheets, registers and tracking tools as required through timely and accurate data entry. Creation of new basic spreadsheets (such as tracking registers) as required.

- Producing standard reports from databases using established templates, as requested by management

- Formatting procedures and documents, and preparing or updating forms using approved templates and Society guidelines, as required.

- Providing administration support for meetings, including preparing agendas, scheduling and invitations, minute-taking, coordinating room bookings etc.





- Setting up and supporting online meetings (Zoom/Teams)

- Assisting with staff training administration: maintaining attendance databases, coordinating catering, managing room bookings, sending communications

About You

You are a reliable and organised administrator with excellent attention to detail and the ability to manage competing priorities. You enjoy working with systems and processes, communicate effectively and take pride in delivering high-quality administrative support. You will have:

- Experience in an administrative support role.

- Robust data entry, record-keeping and document management skills.

- Empathetic, non‑judgemental attitude toward people experiencing homelessness, trauma or disadvantage

- Ability to recognise commercially sensitive information and maintain appropriate levels of privacy and confidentiality

- Ability to work independently with minimal supervision

- Experience with video conferencing platforms (Teams, Zoom) and presentation technology

- Experience with data entry and client management systems

- Proficient in the use of Microsoft Office Suite (Word, Outlook, PowerPoint, Excel, Publisher, Teams)

If you're a dependable administrator with a strong eye for detail and a commitment to accuracy, we'd love to hear from you.

Working for Vinnies WA

At Vinnies WA, you’ll be part of an organisation where people matter - both the community we support and the teams that make it all possible.

Our values are at the heart of our Society, anyone who comes into contact with us is better for it,



our employees are supported to grow and nurture their capacity for leadership and resilience and hold mission at our core.

This is an opportunity to be part of an organisation that makes a positive difference to the lives of thousands of vulnerable West Australians, through a range of person-centred services and programs, made possible by the revenue raised through our Vinnies shops, generous donations, fundraising events and grants, and over 3,500 dedicated employees, volunteers and members.

More than this, as a not for profit, Vinnies WA are able to offer our employees:

- Generous tax-reducing salary packaging benefits (F/T & P/T employees only)

- Leave Loading + Birthday leave benefit (F/T & P/T employees only)

- 15% team member discount card to use in our retail shops

Screening & Application Process

At Vinnies WA, we are committed to providing a safe and engaging environment for children and vulnerable people to ensure that their rights, needs and interests are met and that they are protected from harm and abuse. As such, we ensure that our preferred candidates are appropriately screened prior to any offer of employment, to make sure that the right people are in the right roles. Screening will consist of Police Criminal History Check and Legal right to work in Australia.

If you are passionate about our “positive works” and are excited for the opportunity to represent Vinnies WA, we would love to receive your application through SEEK (hit “apply now”). Please provide:

1. Current resume with details of 2 professional referees; and

2. Cover letter (limited to 2 pages) addressed to Roberta O'Connor, outlining:

- your suitability for the role; and

- your motivation for applying

We are committed to creating a workforce that is as diverse as our Society. As an Equal Opportunity Employer, we encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, orientations and backgrounds.

Applications will be reviewed as received. No recruitment agencies please.

📌 Administration Assistant - Homelessness Services (Perth)
🏢 St Vincent de Paul Society Western Australia
📍 Perth