About the role

You will take responsibility for the smooth day-to-day administration of the practice, supporting one established Sport and Exercise Physician at specialist rooms in Richmond. This is a trusted and varied role offering a combination of essential in-clinic patient support and administrative work that may be completed remotely. The working pattern will be arranged around a rotating consulting timetable.

Key responsibilities

- Managing appointments, diaries and patient enquiries
- Providing warm, professional and discreet patient communication
- Coordinating referrals, reports, results and correspondence
- Maintaining accurate patient records and following matters through to completion
- Processing accounts, Medicare billing and payments
- Assisting with WorkCover, insurance and independent medical examination administration
- Liaising with referrers, allied health practitioners, insurers and other organisations
- Supporting the physician with general practice administration and problem-solving





About you

- Previous experience in medical reception, medical secretarial work or specialist rooms
- Excellent organisational skills and close attention to detail
- Warm, confident and professional communication skills
- The ability to work independently, use initiative and manage competing priorities
- Strong computer literacy and the ability to learn recent systems
- Experience with medical billing and practice-management software
- Sound understanding of patient confidentiality and privacy requirements
- Reliability, good judgement and a genuine commitment to patient care
- Experience with Helix or comparable medical-practice software would be advantageous, but Helix training can be provided to the right person

About us

Hawthorn Sports Medicine is a specialist medical practice in Richmond.

📌 Experienced Medical Secretary / Medical Receptionist | Part-Time & Flexible (Hawthorn)
🏢 Hawthorn Sports Medicine
📍 Hawthorn