About the role

Ballast Point Architects + Builders is looking for a proactive, tech-savvy all-rounder to join our team. You'll support our Director day-to-day and keep our office running smoothly, so our team can focus on what they do best.

It's a role that mixes EA duties with office management, so no two days look quite the same. You'll manage the Director's calendar, coordinate meetings and team events, and keep our office stocked, tidy, and welcoming for clients. You'll also be our go-to for day-to-day tech — from basic troubleshooting to managing software subscriptions and digital housekeeping.

We're after someone organised, happy to jump between different tasks, and who takes pride in creating a well-run, welcoming environment for clients and team alike. Most of all, we are looking for someone who fits well into our team, bringing their unique skills to the company.

Key responsibilities
Manage the Director's calendar, scheduling, and meeting coordination
Triage and manage correspondence and inbox as required
Support the planning and coordination of training sessions and team events
Organise and dispatch client gifts and other items as required
Maintain general office tidiness and organisation across communal spaces
Monitor, order, and restock office supplies, pantry items, and stationery




Ensure meeting rooms are clean, equipped, and ready for meetings
Manage coffee and snack orders for client meetings and office use
Reviewing and improving company processes
Key support for our team
Act as first point of contact for basic IT troubleshooting and liaise with external IT support where needed

About you
Proven experience in an administrative, EA, or office coordination role
Highly organised with excellent attention to detail and follow-through
Genuinely tech-savvy — comfortable learning recent software and troubleshooting basic issues
Confident using Google Workspace, and general office systems
Robust interpersonal and communication skills
Ability to juggle multiple priorities and respond flexibly to day-to-day needs
Ability and confidence to work with us to improve our processes
A friendly, solutions-focused approach with a genuine interest in fostering a supportive team environment.
Someone who genuinely looks out for the team - a natural at checking in on people

What Ballast Point Offers

A small, collaborative team where you're not just a cog in the machine, Family friendly, Balmain office, positive coffee, dog friendly office, the occasional beer.

📌 Ea / Office Assistant Balmain
🏢 Ballast Point
📍 Balmain