Are you known for exceptional service, calm professionalism and noticing the details others miss?

We’re looking for a personable and proactive Receptionist & Office Coordinator to become the welcoming face of a respected Sydney investment office.

This is a busy, hands-on role for someone who enjoys being active throughout the day. You’ll move between reception, meeting rooms, kitchens and workspaces, anticipating what people need and ensuring the office consistently operates at a five-star standard.

About the Role
You’ll create an outstanding experience for clients, employees and senior stakeholders. From welcoming guests and preparing boardrooms to maintaining immaculate shared spaces, you’ll play an key role in keeping the office running smoothly.
Working within a close-knit administration team, you’ll manage changing priorities while remaining composed, organised and one step ahead.

What You’ll Be Doing
Welcoming clients and guests warmly and professionally
Managing calls and general office enquiries
Coordinating meeting rooms, catering and room setups
Keeping reception, kitchens and shared spaces immaculate
Monitoring supplies and keeping kitchens stocked
Managing couriers, deliveries and mail




Processing expenses and invoices through Concur
Supporting senior leaders with administrative tasks
Assisting with events and special projects
Taking action without waiting to be asked

About You
Experienced in reception, corporate hospitality or office coordination
Committed to delivering thoughtful, high-quality service
Organised, observant and attentive to detail
Comfortable in a busy, active working setting
Calm when juggling competing priorities
Confident communicating with people at every level
Hands-on, dependable and willing to help wherever needed

The Environment
You’ll join a well-established, values-driven investment business in Sydney, surrounded by grounded professionals who value kindness, capability and a positive attitude.
This is a full time, office-based role, Monday to Friday from 8:30am to 5:00pm.
If you enjoy creating exceptional experiences, staying one step ahead and making a visible contribution every day, we’d love to hear from you.

Apply now and bring your five-star service mindset to a business that will genuinely value it.

📌 Office Coordinator Sydney
🏢 Keegan Adams Recruitment
📍 Sydney