Join the Team at Pilecom Equipment
Pilecom Equipment is a specialist supplier of foundation construction equipment servicing customers throughout Australia and New Zealand. We are seeking a motivated and detail-oriented Operations & Administration Coordinator to join our team and support our sales, purchasing, logistics and operational functions. This is a hands-on role offering exposure to many areas of the business including sales administration, accounts support, inventory control, import administration, freight coordination and customer service. This an ideal opportunity for someone who enjoys variety, learns quickly and takes pride in delivering accurate work.
About the Role
Working closely with the management team, you will play a key role in supporting the day-to-day operations of the business. Your responsibilities will include:
Sales and parts administration
Preparing quotations, purchase orders and invoices
Managing customer and supplier enquiries
CRM data entry and record maintenance
Accounts payable and receivable support
Weekly payment processing and bank reconciliations
Inventory and stock administration
Domestic and international freight coordination
Import documentation and foreign supplier payment administration
Liaising with overseas suppliers, freight forwarders and customs brokers
Maintaining company records and filing systems
General office administration and operational support
About You
We are looking for someone who:
Is highly organised with excellent attention to detail




Learns quickly and enjoys developing new skills
Is confident working with multiple software systems
Can think on their feet and solve problems as they arise
Is comfortable working independently while maintaining strong communication with the team
Has the confidence to ask questions when unsure
Can manage multiple priorities in a fast-paced environment
Takes ownership of their work and follows tasks through to completion
Maintains a positive, professional attitude and responds well to feedback
Enjoys being part of a small team where everyone contributes
Skills & Experience
Essential:
Previous administration, customer service or office coordination experience
Strong computer skills, including Microsoft Excel and Outlook
Excellent written and verbal communication skills
Strong attention to detail and accuracy
Current driver's licence and reliable transport
Highly Desirable:
MYOB experience
Experience with CRM systems
Experience in logistics, freight, purchasing or import administration
Experience working within a small business environment
Why Join Pilecom Equipment?
Diverse and interesting role with genuine responsibility
Exposure to all areas of business operations
Supportive and experienced management team
Opportunity to develop valuable skills across administration, logistics, purchasing and customer service
Long-term growth opportunities opportunities
Small team environment where your contribution is recognised and valued
#J-*****-Ljbffr

📌 Operations & Administration Coordinator (New South Wales)
🏢 Pilecom
📍 New South Wales