Act as a first point of contact for people queries, triaging requests and ensuring timely resolution or escalation
Coordinate employee lifecycle processes including onboarding, role changes, leave, flexible work, return-to-work and offboarding
Prepare and manage people documentation, ensuring accuracy, compliance and timely delivery
Maintain employee records, HRIS data, trackers and registers to ensure information is current and audit-ready
Support onboarding and induction logistics to deliver a positive recent starter experience
Assist with reporting, data checks and reconciliations to support governance and decision-making
Provide administrative support across payroll, remuneration, learning and development and compliance processes
Coordinate meetings, training sessions, surveys and people initiatives, ensuring smooth delivery and follow-through
Support vendors, purchase orders, invoicing and general administration across P&C;, Talent Acquisition and Facilities
Contribute to continuous improvement by identifying opportunities to enhance processes and employee experience.
Requirements
Experience in administration, coordination or operational support, from HR, people services, or any environment where you've had to juggle competing demands and keep things moving
A service mindset.
You genuinely want to make things easier for the people you work with
Serious attention to detail and the discipline to keep records,



trackers and documentation accurate and up to date
Comfort with digital tools and systems, and the confidence to pick up new ones quickly
The ability to stay calm and prioritise well when things get busy or unpredictable
Clear, professional communication, and good judgement handling sensitive information
A collaborative streak balanced with real initiative, you don't wait to be asked
Bonus points if you've got exposure to Oracle, Power BI, Excel, SharePoint design or similar systems.
Core Competencies
Demonstrates strong administrative and coordination skills in HR processes, ensuring accuracy and compliance in employee documentation and records management.
Proficient in utilizing digital tools and systems to enhance operational efficiency and support employee lifecycle processes.
Highest-signal resume keywords
HR Administration
Employee Lifecycle Coordination
Attention to Detail
Explicit Communication
Digital Tools Proficiency
ATS Optimization Keywords
Hard Skills
Data Management
Documentation Accuracy
Reporting
Process Improvement
Operational Support
Soft Skills
Service Mindset
Collaboration
Initiative
Judgment
Prioritization
Industry Keywords
People Services
Onboarding
Compliance
Payroll
Talent Acquisition
Tools & Technologies
Oracle
Power BI
Excel
SharePoint
#J-*****-Ljbffr

📌 People Operations Coordinator (Melbourne)
🏢 Jobtailor
📍 Melbourne