We're hiring the first in-house finance lead for a growing CRO. It's a hands-on role where you'll take ownership of day-to-day finance, but more importantly, build systems, processes and reporting frameworks.
We're looking for someone who enjoys being in the detail but can also step back, improve how things are done and help the business scale.
KEY RESPONSIBILITIES
Core Finance Operations
Manage accounts payable and receivable, including supplier payments and collections
Perform bank reconciliations and maintain a clean, accurate accounting file
Oversee finance inbox and respond to internal and external queries
Invoicing & Revenue
Generate monthly invoices based on study trackers
Manage sponsor invoicing, adjustments and follow-ups
Improve billing accuracy and reduce invoicing lag
Maintain and reconcile study-level trackers
Allocate and reconcile pass-through expenses
Respond to sponsor queries on study financials
Payroll & Compliance
End-to-end payroll processing (including onboarding, terminations and leave)
Superannuation (SGC), PAYG Withholding and GST obligations
Business Activity Statement (BAS) and Instalment Activity Statement (IAS) preparation and lodgement
Payroll tax and WorkCover reporting across different states
Contractor Management
Review and process contractor invoices
Assess payroll tax and WorkCover implications
Management Reporting
Prepare monthly management reports and commentary
Provide financial insights to support decision-making
Assist with budgeting, forecasting and cash flow tracking
Process Design & Improvement
Design and implement scalable finance processes and controls
Build and refine invoicing,



payroll and reporting frameworks
Document workflows and drive continuous improvement
Ad Hoc & Strategic Support
Support business growth initiatives, including expansion and M&A; activity
Provide financial analysis and supporting documentation as required
Act as the key internal liaison for external accountants and advisors, providing timely information, responding to queries and assisting with year-end, tax and compliance matters
SUCCESS IN THIS ROLE
Accurate, timely and well-structured financial reporting
Clean, reconciled accounting records with minimal rework
Efficient and reliable sponsor invoicing processes
Clear visibility over study-level profitability
Documented, scalable finance processes that support growth
SKILLS & EXPERIENCE
Experience in a
CRO or clinical trials workplace
or strong experience in a complex project-based billing environment
Familiarity with sponsor invoicing, pass-through costs and study-level tracking
Strong bookkeeping and Xero experience (preferred)
End to end Australian payroll experience (including Fair Work obligations)
BAS/IAS preparation with solid understanding of GST, PAYGW and SGC
Strong communication skills and ability to work directly with senior stakeholders
High attention to detail and ability to manage competing priorities
Preferred CA/CPA (completed or in progress) or at least bachelor's degree in accounting, finance, or commerce.
Preferred experience with Hubdoc or similar tools
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📌 Finance Manager (Melbourne)
🏢 Avion Medical CRO services
📍 Melbourne