Position Overview
The Administration Officer will assist in the delivery of quality administrative and operational support for Athletics West.
In addition, the position will play a key role in overseeing the front-of-house management of the Athletics West Office and the coordination of key stakeholder engagements.
The ability to forge a close working relationship with all staff, key stakeholders and volunteers will be essential to the successful achievement of this position's objectives.
Core Responsibilities
Provide high-level administrative support to the CEO and General Managers to ensure the delivery of organisational objectives.
Work with the CEO and General Managers to create consistent effective processes throughout the organization.
Ensure office environment is maintained to enable all staff to deliver outputs; and
Liaise with internal and external stakeholders to ensure the delivery of business outcomes for Athletics.
Key Duties
Manage incoming and outgoing communication (telephone, electronic, hard copy and in person) in a professional and welcoming manner.
Oversee the office and associated services including stationary, photocopier requirements, internal communications, and external IT providers.
Work closely with the CEO, assisting with organisational requirements including recording minutes at meetings including board meetings.
Maintain the organisation's management of records, policy and procedural framework and office protocols.
Assist with the logistics for external and internal meetings as required by the CEO and the Office.
Assist in the management of merchandise and uniforms.
Work with the CEO and General Managers to ensure all reporting requirements, timelines and compliance matters are up to date and met by Management Teams producing relevant reports as required.
To provide assistance with various events held by Athletics West.




Liaise with other organisations and individuals on matters as required with the highest level of professionalism and confidentiality;
Any other duties within the Employee's capabilities and which is reasonable to expect the Employee to undertake as directed by the CEO from time to time.
Criteria
Essential
Demonstrated experience in providing administrative support;
Proven capacity to produce quality reports and documents in a timely manner for internal and external use;
Strong communication (written and verbal), negotiation, relationship building and customer service skills;
Well-developed analytical, research and reporting skills;
Excellent computer skills and information technology literacy with a range of software applications and membership & competition database systems;
Demonstrated initiative, flexibility and self-management skills;
Proven ability to maintain confidentiality and exercise discretion;
Strong time management, the ability to meet deadlines and prioritise tasks;
Ability to work independently and part of broader team;
Preparedness to be flexible in respect to work hours;
A current "C" class WA driver's license;
Working with Children Check; and
National Police Clearance.
Desirable
Experience in a similar position; and
Experience working within a member service-based association, particularly of a sporting nature.
Hours of Duty
The role is a full-time permanent position working 30 hours per week.
(0.8 FTE)
Versatile working arrangements are considered.
Salary
A salary package of $64,000 plus superannuation will be offered to the successful applicant dependent on level of experience.
How to Apply
Applicants are requested to submit a resume outlining their relevant experience and a cover letter addressing the essential and desirable criteria.
When do applications close?
Applications close at 5.00 pm on Friday, September 4, ****.

📌 Administration Officer (Perth)
🏢 Athletics West
📍 Perth