T&C; Contracting is a growing civil and landscape construction business based in Helensvale, Queensland. The business supports project delivery through close coordination between management, project teams, field employees, clients, suppliers and subcontractors.

ABOUT THE ROLE

T&C; Contracting is seeking a capable and highly organised Personal Assistant to support the General Manager in a busy construction workplace. This role will coordinate the General Manager’s diary, meetings, documents, actions and stakeholder communication, helping management priorities progress efficiently and accurately.

KEY RESPONSIBILITIES

- manage the General Manager’s diary, appointments and meeting schedule
- prepare agendas, meeting papers, correspondence, reports and presentations
- take accurate minutes and maintain action and follow-up registers
- coordinate travel, venues and meeting logistics where required
- screen and direct calls, emails, visitors and requests appropriately
- maintain confidential executive and business records
- liaise with project teams,



employees, clients, suppliers and external advisers
- track deadlines and provide clear progress updates to the General Manager
- support document control and general administration during busy periods

ABOUT YOU

- at least 2 years of experience as a Personal Assistant, Executive Assistant or senior administrator
- strong diary management, minute-taking and document preparation skills
- professional discretion and demonstrated ability to handle confidential information
- advanced Microsoft 365 skills, including Outlook, Word, Teams and PowerPoint
- clear written and verbal communication and strong attention to detail
- ability to anticipate requirements, organise competing priorities and follow actions through
- construction or project-based business experience is desirable
- xero bookkeeping exposure desirable but not required

ROLE DETAILS

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📌 Personal Assistant to General Manager (City of Gold Coast)
🏢 T&C Contracting
📍 City of Gold Coast