This role provides highlevel administrative support to the Canberra Regional Manager while coordinating thedaytodayoperations of the Canberra office.We areseekinga proactive, organised and resourceful skilled with the ability to deliver effective administrative support, manage office coordination and undertake a range of project administration tasks. A strong focus onidentifyingand implementing process improvements across office operations and administrative functions is essential to enhance efficiency and productivity.

As part of our national administration team, you will play a key role in supporting project and administrative activities across the organisation. You will build strong working relationships and collaborate with a broad range of stakeholders, including employees at all levels, internal teams, clients, and external service providers.

Key Responsibilities:

- Word processing tasks, including proof reading,editingand formatting of a variety of documents from letters and proposals to large, complex, multi-volume reportsin accordance withthe Umwelt style guide and templates
- Delegating or being delegated, tasks within the administration team and ensuring that they are completedin accordance withexisting policies and procedures as well as the Quality Management System processes
- Liaise with employees, vendors,clientsand suppliersregardingall administration information
- Supporting employees byfacilitatinginterdepartmental communications and interactions between internal and external parties
- Assistingwith special projects, such as process improvements




- Provide assistance tostaff, managers, and seniorlevel officers as needed
- Workingin accordance withtimelines and tasks supplied via the Administration Ticket Desk in Umwelt’s SharePoint system
- Diary management for senior leader in the Canberra office
- Scheduling,attendingand taking minutes in team meetings
- Expense and timesheet allocation
- Travel bookings and mobilisationassistanceincluding induction requirements
- Providing general administrative support to the Canberra team and to other teams/offices as directed by the National Administration Manager
- Undertake data entry, mail mergetasksand PowerPoint presentations

About You

The successful applicant for this position, will be a highly motivated and enthusiastic Administrator experienced in the below areas:

- Minimum3+ years of experience in a similar role preferrable within a professional services firm
- Strong attention to detail with excellent verbal and written communication
- Ability to work under pressure to strict deadlines, prioritisingtasksand coordinating others to ensure deadlines are met
- High degree of professional integrity and takes pride in the quality of work with a strong ownership of responsibilities/accountabilities
- Be inquisitive to improve and seek opportunities to enhance presentation and quality of documents
- Advanced skills in Microsoft applications: Word, PowerPoint, Excel,Co-Pilotand Outlook
- Advancedproficiencyin Adobe Acrobat

To be eligible for this position you must have legal work rights to work in Australia.

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📌 Project Administrator (Part Time), ACT (Canberra)
🏢 Unwelt
📍 Canberra