Organises and controls the functions and resources of the office such as managing and implementing administrative systems and personnel.

Job Tasks and Duties:
Managing daily office operations to ensure efficiency and productivity
Preparing and maintaining accurate records, reports, and documentation
Managing filing systems (both physical and digital)
Allocations of accounting/payroll tasks to bookkeeper, overseeing performance, prioritising workflow and implementing recent procedures and standards as require.
Coordinating documentation for site jobs (e.g., SWMS, permits, job dockets)
Supporting managers with admin and procurement needs
Tracking job progress and updating systems accordingly
Ordering and managing materials and supplies for sites.
Assisting with onboarding, inductions, and training documentation
Maintaining employee records and leave registers
Coordinating medicals, tickets, and qualifications compliance
Maintaining WHS registers, documentation and incident reports




Ensuring company policies and procedures are up to date
Coordinating vehicle, equipment, and license compliance
Managing site safety documentation and updates
Keeping logbooks, registrations, and insurance up to date
Manage client and supplier relationships
Maintaining solid customer service and communication, resolving complaints or office operational issues as required
Ensuring SWMS, risk assessments, and safety procedures are current
Reporting and documenting incidents, near-misses, and hazards
Assisting with audits, compliance checks, and site safety requirements
Staying up to date with relevant legislation and regulations

Experience Required:

AQF Diploma or higher

Two years of on the job training

Three Years of Relevant experience may substitute for formal qualification

Pay: $78,658.25 – $85,982.45 per year

Work Location: In person

📌 Office Manager Helensvale
🏢 AK CIVILNSTRUCTION
📍 Helensvale